Administrative Coordinator

Inside Higher Ed; West Kingston (RI); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A prestigious academic institution is seeking an Administrative Coordinator to provide comprehensive support to the Director of the Data Science Institute. The role involves managing a complex schedule, preparing meeting materials, and acting as a liaison for various committees. Candidates should have an associate degree and executive assistant experience, with preference given to those with a background in technology or data science. The position offers a hybrid working environment.

Qualifications

• At least three years of executive assistant experience or equivalent skills.
• Interest or background in technology or data science preferred.

Responsibilities

• Manage Director’s complex schedule and communications.
• Prepare meeting agendas and materials.
• Act as a point of contact for committees and funding requests.

Skills

Excellent communication skills

Proactive and confident

Attention to detail

Strong organizational skills

Education

Associate degree

Tools

Computer skills across platforms

Job description

Overview

Administrative Coordinator role at Brown University’s Data Science Institute (CNTR). The CNTR guides on how to build technology that works for all, focusing on the people technology serves. The position provides comprehensive administrative support to the CNTR Director in a fast-paced, collaborative environment.

Responsibilities

• Manage Director’s schedule and communications: Maintain a complex digital calendar across multiple global time zones. Review, triage, and process incoming correspondence, routing communications and drafting responses as appropriate.
• Prepare for Meetings: Prepare agendas, set up calendar invites, reserve rooms as needed, and gather briefing materials. Take notes or minutes as appropriate.
• Strategic Administrative Support: Act as a point of contact for internal and external committees, create and coordinate materials, triage requests for funding, purchasing, and faculty appointments, and anticipate the Dean’s needs by drafting executive summaries or reports.

This is a term-limited position with potential for renewal pending university funding. The current end date for this position is 08/30/2027.

Qualifications

• Education and Experience: Required: Associate degree plus at least three years of executive assistant experience, or an equivalent combination of skills and experience.
• Preferred: An interest or background in responsible technology, computer science, data science, or related fields.

Job Competencies

• Proactive, confident, self-starter, capable of navigating ambiguity.
• Ability to manage and balance competing priorities of the Executive’s schedule.
• Excellent communication skills, both verbal and written, with the ability to work effectively with diverse populations.
• Exceptional attention to detail, proactive nature, ability to multi-task and work independently or as part of a team.
• Professional demeanor with the ability to project a positive image and represent the CNTR Director.
• Excellent computer skills transferable across platforms.
• Strong organizational and creative problem-solving skills.

Job Details

• Salary Grade: 8
• Recruiting Start Date: 2025-08-22
• Job Posting Title: Administrative Coordinator
• Department: Data Science Institute
• Grade: Grade 8
• Worker Type: Employee
• Worker Sub-Type: Fixed Term (Fixed Term)
• Time Type: Full time
• Scheduled Weekly Hours: 37.5
• Position Work Location: Hybrid Eligible

Additional Information

Applicants are asked to include a cover letter and resume. All offers of employment are contingent upon successful completion of a background check. Brown University cannot provide visa sponsorship for this position.

EEO Statement

Brown University is an E-Verify Employer. As an EEO employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based on race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law.