Administrative Coordinator

Carefree Living; Silver Bay (MN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Flexible schedules

Competitive wages

Paid training

Employee recognition

401K with employer match

Free meal during shift

Paid Time Off and Sick Time

Job summary

Carefree Living in Silver Bay, MN is seeking a Full-Time Administrative Coordinator to join our team. This role is the first point of contact for staff, residents, families, and visitors, ensuring a warm, welcoming environment and smooth daily operations.

The position involves scheduling tours, supporting staffing and payroll, maintaining personnel records, and handling clerical duties with proficiency in Residex, Isolved, and Educare.

Qualifications

• Minimum of 2 years administrative experience (healthcare setting preferred).
• Post-high school education required; advanced degree preferred.
• Strong computer proficiency with Microsoft Office.
• Ability to meet physical requirements of the role.
• Must successfully complete a DHS and criminal background study.

Responsibilities

• Greet visitors and answer phones; manage general inquiries.
• Schedule and conduct tours for prospective residents and families.
• Assist leadership with staffing needs, scheduling, and payroll preparation.
• Support recruitment and hiring by setting up new employee files and maintaining records.
• Manage petty cash transactions and monthly reporting.
• Prepare deposit reports and process bank deposits.
• Complete reports, clerical duties, and filing accurately and on time.
• Utilize systems such as Residex, Isolved, and Educare to support operations.
• Sort, route, and send mail, packages, and correspondence.
• Order office supplies and promotional materials as needed.

Skills

Administrative experience

Customer service

Microsoft Office

Communication skills

Education

Post-high school education

Advanced degree preferred

Tools

Isolved

Residex

Educare

Job description

Our established assisted living community in Silver Bay, MN, is seeking a Full-Time Administrative Coordinator to join our team.

Hours are Monday – Friday, 8:00 AM – 4:30 PM

About Us

At Carefree Living, we strive to set the standard for resident-centered care in Minnesota by continuously improving our operations and elevating every aspect of the resident experience through genuine compassion, clinical excellence, and an unwavering commitment to quality and community. If you value teamwork, professionalism, and making a positive impact, we'd love to meet you.

Position Summary

As the Administrative Coordinator, you will be the first point of contact for staff, residents, families, and visitors. This role is key to keeping our community running smoothly and creating a warm, welcoming environment.

Primary Responsibilities

• Greet and assist visitors, answer phone calls, and manage general inquiries
• Schedule and conduct tours for prospective residents and families
• Assist leadership with staffing needs, scheduling, and payroll preparation
• Support recruitment and hiring by setting up new employee files and maintaining personnel records
• Manage petty cash transactions and monthly reporting
• Prepare deposit reports and process bank deposits
• Complete reports, clerical duties, and filing accurately and on time
• Utilize systems such as Residex, Isolved, and Educare to support operations
• Sort, route, and send mail, packages, and correspondence
• Order office supplies and promotional materials as needed

Qualifications

• Reliability, professionalism, and a passion for working with seniors
• Minimum of 2 years administrative experience (healthcare setting preferred)
• Post-high school education required; advanced degree preferred
• Strong computer proficiency with Microsoft Office
• Ability to meet physical requirements of the role
• Must successfully complete a DHS and criminal background study

Benefits

• Flexible schedules & work-life balance
• Competitive wages
• Paid training & customized orientation plan
• Employee recognition programs
• 401K with employer match
• Free meal during shift
• Paid Time Off and Sick Time

Learn more at: https://carefreeliving.com/careers/

Carefree Living is an EOE/Drug Free/AA Employer.