Administrative Coordinator

Hendrix Industries; Sealy (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Hendrix Industries in Sealy, TX is seeking an Administrative Coordinator to provide comprehensive front-desk and administrative support. The role involves greeting visitors, answering calls, coordinating calendars, and assisting with various office tasks to keep operations running smoothly.

You will assist the Plant Manager, HR, and safety initiatives, manage supplies and mail, support event planning, and maintain records with discretion.

Qualifications

• High school diploma or equivalent.
• Experience in administrative or office support.
• Proficient in MS Office and data entry.

Responsibilities

• Greet and assist visitors in a professional, welcoming manner.
• Answer incoming phone calls and direct to appropriate departments.
• Handle inside sales inquiries and build relationships with fabricators and distributors.
• Support the Plant Manager and Safety Director with admin tasks.
• Coordinate appointments, meetings and conference rooms.
• Assist Human Resources with resume reviews and new hire orientations.
• Prepare welcome bags for new team members.
• Maintain office supplies and office equipment.
• Manage mail, deliveries, and clerical duties.
• Support event planning and vendor coordination.
• Maintain confidentiality of sensitive information.
• Maintain office bulletin boards and seasonal updates.

Skills

Administrative experience

Attention to detail

Microsoft Office

Communication skills

Customer service

Independent worker

Team collaboration

Flexibility

Problem solving

Education

High school diploma or equivalent

Tools

Phone system

Office equipment

Job description

The Administrative Coordinator is responsible for providing comprehensive administrative support, which includes greeting and welcoming visitors, answering incoming phone calls, event planning and coordination, and assisting with various administrative tasks.

Job Duties and Responsibilities:

• Serve as the first point of contact for visitors providing a professional and welcoming experience in the front lobby.
• Answer incoming phone calls promptly and professionally, directing calls to the appropriate individuals or departments.
• Inside sales, which include responding to sales inquiries via phone, email and online. channels, build and maintain relationships with fabricators, contractors and distributors.
• Must be customer service driven and professional at all times.
• Take accurate messages and relay them to the intended recipients in a timely manner.
• Assist the Plant Manager and Safety Director with administrative tasks, including document preparation, filing, expense reports, and data entry.
• Manage and maintain office supplies, cleaning supplies, equipment, and inventory.
• Maintain coffee bars throughout the office to include the breakroom and all coffee supplies and inventory.
• Maintain the refrigerator in the Multipurpose Conference Room with a variety of soft drinks, flavorful ice teas, water, etc. for all guests.
• Maintain the vending machine in the breakroom. Ensure the machine is always full and that inventory is always on hand.
• Coordinate and schedule appointments, meetings, and conference rooms.
• Support event planning and coordination efforts, including venue selection, catering arrangements, attendee communication, expense tracking, and vendor management.
• Collaborate with Team Members and provide interdepartmental support as required.
• Perform general clerical duties, such as photocopying, scanning, and filing.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist Human Resources with reviewing resumes, phone screenings, and new hire orientations.
• Prepare welcome bags for New Team Member Orientation.
• Maintain all inventory on shirts, caps and backpacks.
• Assist Human Resources with Team Member engagements, planning, grocery list & shopping, set-ups, breakdowns and clean-ups.
• Enroll new Team Members in the Bio Metric Timeclock.
• Maintain confidentiality and discretion with sensitive information.
• Maintain all company bulletin boards with anniversaries & birthdays, update seasonally with clipart.
• Assist with special projects and tasks as assigned.
• Maintain a clean and organized work area.
• Water all living office Plants on a weekly basis.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Proven experience in an administrative or office support role.
• Strong attention to detail and accuracy in all work.
• Proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and office equipment operation.
• Outstanding verbal and written communication skills.
• Exceptional customer service skills and professional demeanor.
• Ability to work both independently and collaboratively.
• Flexibility and adaptability to handle changing priorities and tasks.
• Strong problem-solving and decision-making abilities.

Qualifications:

• High school diploma or equivalent

Physical Job Requirements:

• Stand for long periods of time, walk, climb stairs, stoop, kneel, crouch, crawl, or balance.
• Lift and/or move up to 50 lbs.
• Push/pull up to 100 lbs.
• Work in a non-climate-controlled]’environment.
• Ability to work in environment exposed to fumes or airborne particles.