Administrative Coordinator

AppleOne Employment Services; Reno (NV); On-site; USD 24,000 - 34,000; Full time

Job summary

AppleOne Employment Services in Reno, NV is seeking an experienced Administrative Coordinator to support billing, operations, purchasing and vendor coordination in a manufacturing environment. This contract/temporary role focuses on invoices, purchase orders, scheduling and record management.

The role offers exposure to SAP, Ariba and professional documentation in a structured, operations-focused setting. Ideal for detail-oriented coordinators who value cross-functional communication.

Qualifications

• High School diploma or equivalent.
• 1–2 years of administrative or office experience.
• Experience with billing/invoicing preferred.
• Strong MS Office skills (Excel, Word, Outlook).

Responsibilities

• Process and maintain billing records, invoices, POs, receipts and related docs.
• Create, update and organize SOPs, reports and business records.
• Coordinate vendor scheduling and communications with internal teams.
• Order supplies via approved vendors using Ariba; update SAP records.
• Provide general admin support including data entry, scheduling and tracking.
• Ensure documentation and purchasing records are accurate and accessible.

Skills

Billing coordination

Vendor coordination

Operations support

Microsoft Excel

Data entry

Education

High School Diploma

Tools

SAP

Ariba

Job description

Job Summary

We are seeking an experienced Administrative Coordinator to support billing, operations, purchasing, vendor coordination, and office administration in a manufacturing environment in Reno, NV. This contract/temporary Administrative Coordinator role is ideal for a detail-oriented professional with desk-based administrative experience involving invoices, purchase orders, scheduling, reporting, documentation, and record management.

This is a strong opportunity for someone who enjoys structured administrative work, cross-functional communication, and supporting operational accuracy behind the scenes. The role offers exposure to billing, procurement systems, vendor coordination, SAP, Ariba, and business documentation in a professional, operations-focused setting. This is not a warehouse associate or customer service position.

Key Responsibilities

• Process and maintain billing records, invoices, purchase orders, receipts, and related administrative documentation.
• Create, update, and organize SOPs, reports, spreadsheets, filing systems, and business records.
• Coordinate vendor scheduling, monitor shared email inboxes, and communicate with internal departments and external vendors.
• Order supplies through approved vendors using Ariba and maintain information in SAP and other internal systems.
• Provide general administrative support, including data entry, scheduling, record reconciliation, document preparation, and order tracking.
• Help ensure documentation, purchasing records, and operational information are accurate, complete, and easy to access.

Compensation and Benefits

• Pay rate: $21 per hour.
• Job type: Contract/Temporary.
• Location: Reno, NV.

Required Qualifications and Skills

• Process billing, invoicing, purchase orders, receipts, and administrative documentation.
• Coordinate vendor communication, scheduling, shared inbox monitoring, and purchasing support.
• Maintain reports, spreadsheets, SOPs, filing systems, and business records.
• Support operational administration through data entry, reconciliation, documentation, and order tracking.

• High School Diploma or equivalent required.
• Minimum of 1 to 2 years of administrative or office experience required.
• Experience in administrative support, operations support, purchasing, accounting support, or a similar desk-based role.
• Previous experience with billing and/or invoicing strongly preferred.
• Strong Microsoft Office skills, especially Excel, Word, and Outlook.
• Strong attention to detail, organization, communication, follow-through, and accuracy.
• Ability to manage multiple administrative priorities while maintaining complete and accurate records.

Preferred Qualifications

• Associate’s Degree or higher preferred.
• SAP experience preferred.
• Experience with Ariba or another purchasing/procurement system is a plus.
• Experience creating or maintaining SOPs and business documentation preferred.Background as an Administrative Assistant, Administrative Coordinator, Billing Coordinator, Operations Coordinator, Invoice Specialist, Purchasing Assistant, Accounts Payable Administrative Support, or Office Coordinator is highly relevant.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.