Administrative Coordinator

Excel Dairy Service Inc; Mount Vernon (WA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

401(k)

HSA

Section 125 Plan

Paid Holidays

Paid Time Off (PTO)

Opportunities for growth and developm

Job summary

Excel Dairy Service Inc is seeking an Administrative Coordinator to support payroll, AP, reporting, and data management in our Mount Vernon office. The role involves cross-functional collaboration across departments and ensuring accuracy in records and processes.

The ideal candidate will have attention to detail, strong organizational skills, and the ability to handle multiple tasks. This full-time position offers competitive pay, medical insurance, a 401(k), HSA, Section 125 plan, holidays,

Qualifications

• Experience in office administration, bookkeeping, payroll, or customer service.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong communication and customer service abilities.

Responsibilities

• Process payroll and maintain payroll-related records.
• Assist with Accounts Payable, including vendor invoices and utility accounts.
• Monitor and follow up on unbilled quotes and work orders.
• Prepare and maintain sales reports and operational reports.
• Track and calculate commissions.
• Assist with tax-related reporting and documentation.
• Complete DOT and other regulatory reporting requirements.
• Record and track hours for SAIF reporting.
• Process incoming and outgoing mail.
• Maintain accurate records and data entry across multiple systems.
• Provide support for Accounts Receivable and other administrative functions as needed.
• Answer phones and assist customers when required.
• Assist with employee paperwork and administrative recordkeeping.
• Cross-train in various office functions to provide backup support.
• Support special projects and other duties as assigned.

Skills

Payroll processing

Accounts payable

Data entry

Regulatory reporting

Tax reporting

DOT reporting

Communication skills

Bilingual English/Spanish

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

ERP software

Payroll software

Job description

Join a growing family-owned company where your work makes a difference every day.

For over 30 years, Excel Dairy Service has proudly served the dairy industry throughout the Pacific Northwest. As a family-owned business located in beautiful Skagit County, we value hard work, teamwork, integrity, and maintaining a positive work environment as we continue to grow.

We are seeking a dependable, detail-oriented, and organized individual to join our team as an Administrative Coordinator. This position plays a key support role within our office and works closely with multiple departments to help keep daily operations running smoothly.

The ideal candidate is someone who enjoys variety in their work, takes pride in accuracy, and is willing to jump in and assist wherever needed.

What We Offer:

• Full-time position (Monday-Friday)
• Competitive pay based on experience
• Medical Insurance
• 401(k)
• HSA
• Section 125 Plan
• Paid Holidays
• Paid Time Off (PTO)
• Opportunities for growth and development

Primary Responsibilities:

• Process payroll and maintain payroll-related records
• Assist with Accounts Payable, including vendor invoices and utility accounts
• Monitor and follow up on unbilled quotes and work orders
• Prepare and maintain sales reports and operational reports
• Track and calculate commissions
• Assist with tax-related reporting and documentation
• Complete DOT and other regulatory reporting requirements
• Record and track hours for SAIF reporting
• Process incoming and outgoing mail
• Maintain accurate records and data entry across multiple systems

Additional Responsibilities:

• Provide support for Accounts Receivable and other administrative functions as needed
• Answer phones and assist customers when required
• Assist with employee paperwork and administrative recordkeeping
• Cross-train in various office functions to provide backup support
• Support special projects and other duties as assigned

Desired Skills & Qualifications:

• Previous office administration, bookkeeping, payroll, accounting, or customer service experience preferred
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong communication and customer service abilities
• Proficiency with Microsoft Excel, Word, and Outlook
• Experience with accounting software, ERP systems, or payroll software is a plus
• Bilingual (English/Spanish) is preferred but not required
• Ability to manage multiple tasks and priorities effectively
• Positive attitude and team-oriented mindset

Who We're Looking For:

We're looking for someone who is dependable, organized, and willing to learn. This position is ideal for a person who enjoys helping a team succeed, takes ownership of their work, and values being part of a company where people genuinely care about one another.

At Excel Dairy Service, every team member plays an important role in our success. If you're looking for a stable, long-term opportunity with a company that values its employees, we'd love to hear from you.