Administrative Coordinator

Avispa MedOps; Los Angeles (CA); Híbrido; USD 32.000 - 45.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Healthcare benefits

Retirement savings program

PSL / Paid sick leave

Descripción de la vacante

Avispa MedOps is seeking a Senior Administrative Coordinator to support department leadership in scheduling, meeting coordination, communications, and compliance tracking within a fast-paced healthcare setting.

The role emphasizes independent work, triage of emails and calls, and coordination across multiple teams, with a hybrid schedule and Monday–Friday hours.

Formación

• 1+ year of administrative experience in a hospital setting.
• Senior-level administrative coordinator experience independently supporting department leadership.
• Experience coordinating across multiple teams in a fast-paced healthcare environment.
• Proficiency in Excel and Outlook.

Responsabilidades

• Monitor and triage incoming emails and answer calls.
• Assign and enter staff schedules in the scheduling platform and notify departments when staff are out.
• Request performance evaluations, distribute to managers, and remind about deadlines.
• Schedule meetings, prepare agendas, and transcribe minutes.

Conocimientos

Communication

Time management

Attention to detail

Herramientas

Excel

Outlook

Descripción del empleo

Administrative Coordinator 3547046

• Hourly pay: $28/hr
• Worksite: Leading medical institution (Los Angeles, CA 90045 - Hybrid)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 3 Month Assignment

A leading medical institution is seeking a senior-level Administrative Coordinator to independently support department leadership with scheduling, meeting coordination, communications, and compliance tracking in a fast-paced healthcare environment.

• Monitor and triage incoming emails and answer incoming calls.
• Assign and enter staff schedules into the scheduling platform, and send notifications to departments when staff are out sick, on vacation, or need a late arrival or early departure.
• Request performance evaluations for staff, distribute incoming evaluations to the appropriate managers, and remind staff of upcoming compliance deadlines.
• Schedule and coordinate departmental meetings, prepare and distribute meeting agendas, and transcribe meeting minutes.

Administrative Coordinator Qualifications:

• 1+ year of administrative experience in a hospital setting, or 2+ years of administrative experience.
• Senior-level administrative coordinator experience independently supporting department leadership in healthcare, including complex scheduling, meeting coordination, agendas and minutes, inbox and phone triage, compliance tracking, and staff communication with minimal supervision.
• Experience working in fast-paced hospital or health system environments and coordinating across multiple teams.
• Proficiency in Excel and Outlook.

Shift:

• Hybrid: Monday to Friday, 8:00 am to 5:00 pm, working remotely on Mondays and Fridays.
• Must live within 30 miles of the work location.