Administrative Coordinator

Guignard Company; Longwood (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

Guignard Company is seeking an Administrative Coordinator to support in-office operations and deliver excellent customer service. You will handle day-to-day office tasks, calendar coordination, and events support in a collaborative environment.

The role requires strong organizational and communication skills, proficiency with Excel and Adobe, and experience in office administration. Notable duties include accounts payable, bond processing, and licensing/notary support.

Qualifications

• Strong organizational, time-management, and communication skills.
• Ability to work as a team player and be a self-starter.
• Proficient in Microsoft Excel and Adobe; quick to learn internal systems.
• Experience in administrative/office support preferred.
• Holds a high school diploma or equivalent.

Responsibilities

• Provide daily office and administrative support, including phones, mail and deliveries, supplies, copier maintenance, and calendar coordination.
• Support the business development department with events.
• Assist with accounts payable and bond-related compliance tasks such as verifying and recording bonds.
• Track bid results and execution reports; support licensing and notary renewals.

Skills

Organizational skills

Time management

Communication skills

Team player

Self-starter

Microsoft Excel

Adobe

CRM systems

Bond processing platform

Office administration experience

Education

High school diploma

Tools

CRM system

Bond processing platform

Job description

We are seeking an administrative coordinator who is organized and thrives in an in-office environment. This role includes office duty support to ensure smooth day-to-day operations and excellent customer service with a focus on teamwork and collaboration.

Key Responsibilities

• Provide daily office and administrative support, including answering phones, handling mail and deliveries (FedEx), managing supplies and copier maintenance, and coordinating calendars/orders and supporting the business development department with events.
• Assist with accounts payable, surety processing and compliance tasks such as verifying bonds, recording bonds, tracking bid results and execution reports, and supporting licensing and notary renewals.

Qualifications

• Organizational, time-management, and communication skills required.
• Must be able to work as a team player and operate as a self-starter.
• Experienced in Microsoft (especially Excel) and Adobe, and comfortable learning internal systems including our CRM and bond processing platform.
• Prior admin/office support experience is preferred.
• Holds a high school diploma or equivalent.