Administrative Coordinator

Deal Sikes; Houston (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

A professional real estate firm in Houston is looking for a full-time Administrative Assistant/Office Manager. Responsibilities include managing calendars, preparing contracts, invoicing, and ensuring office efficiency. The ideal candidate is organized, adaptable, and proficient in Microsoft Office. This entry-level position offers a salary of approximately $50,000 per year with potential bonuses.

Qualifications

• Organized and adaptable with the ability to multi-task.
• Proficiency in Microsoft Office applications.
• Knowledge of basic bookkeeping is preferred.

Responsibilities

• Maintain calendars and project files.
• Prepare engagement contracts and correspondence.
• Manage invoicing and process receivables.
• Ensure office organization and maintain supplies.
• Assist in managing tech support and vendors.
• Support team to expedite project completions.

Skills

Organized

Adaptable

Ability to multi-task and prioritize

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft Outlook

Job description

Overview

An established real estate valuation and counseling firm, located in the I-10/Katy Freeway corridor within the Memorial Villages, is seeking a full-time Administrative Assistant/Office Manager. The core responsibilities include maintaining calendars, creating and maintaining project files, preparing engagement contracts, typing general correspondence, managing invoicing, processing receivables, and routing incoming phone calls. The role also ensures the office runs efficiently by maintaining organization and stocking supplies, assisting in managing tech support and other office vendors, and assisting the team to expedite project completions.

Responsibilities

• Maintain calendars and create/maintain project files.
• Prepare engagement contracts and type general correspondence.
• Manage invoicing, process receivables, and route incoming phone calls.
• Ensure the office runs efficiently by maintaining organization and stocking supplies.
• Assist in managing tech support and other office vendors.
• Assist the team in various tasks to expedite project completions.

Qualifications

• Organized, adaptable, with the ability to multi-task and prioritize.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Knowledge of basic bookkeeping is preferred.

Details

• Job Type: Full-time
• Salary: Approximately $50,000 per year; bonuses at the discretion of the Partners.
• Schedule: In office Monday - Friday
• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Location: Houston, TX