Administrative Coordinator

Two Coast Inspections, LLC; Hampton (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

Two Coast Inspections, LLC seeks a dependable Administrative Coordinator to support daily operations at our Hampton, Virginia office. The role handles onboarding, timesheets, employee records, and general office administration.

You will work closely with project managers and field staff, stay organized across multiple priorities, and work independently to keep documents accurate and on time. The ideal candidate is detail-oriented, proficient with Microsoft Office, and reliable in a full-time

Qualifications

• Previous experience in an administrative, office support, or similar role.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication.
• Ability to manage multiple tasks and meet deadlines with minimal supervision.
• Discretion in handling confidential employee and company information.
• Reliable attendance and the ability to work full-time on-site at the Hampton office.

Responsibilities

• Process new-hire paperwork and support employee onboarding.
• Collect, review, and process weekly employee timesheets.
• Work with onsite managers to resolve timesheet discrepancies and obtain missing documentation.
• Maintain accurate employee records and administrative files.
• Assist with payroll preparation and related administrative tasks.
• Handle office correspondence, filing, and document organization.
• Provide administrative support to project managers and company leadership.
• Perform other office and administrative duties as assigned.

Skills

Office administration

Microsoft Office

Organization

Communication

Time management

Confidentiality

On-site availability

Tools

Excel

Word

Outlook

Job description

Two Coast Inspections is seeking a dependable, detail-oriented Administrative Coordinator to support daily operations at our Hampton, Virginia office.

The role covers new-hire paperwork, weekly employee timesheets, employee records, and general office administration. Although the position is office-based, you'll work closely with project managers and other personnel in the field to keep administrative work accurate and on time. The right person is highly organized, comfortable juggling multiple priorities, and able to work independently.

Key responsibilities

• Process new-hire paperwork and support employee onboarding
• Collect, review, and process weekly employee timesheets
• Work with onsite managers to resolve timesheet discrepancies and obtain missing documentation
• Maintain accurate employee records and administrative files
• Assist with payroll preparation and related administrative tasks
• Handle office correspondence, filing, and document organization
• Provide administrative support to project managers and company leadership
• Perform other office and administrative duties as assigned

Qualifications

• Previous experience in an administrative, office support, or similar role
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Strong organizational skills and attention to detail
• Clear written and verbal communication
• Ability to manage multiple tasks and meet deadlines with minimal supervision
• Discretion in handling confidential employee and company information
• Reliable attendance and the ability to work full-time on site at our Hampton office

Preferred

• Experience processing timesheets, payroll documentation, or employee onboarding
• Familiarity with HR or payroll software such as BambooHR or QuickBooks