Human Resources Administrator

IMS Gear Georgia, LLC; Virginia Beach (VA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Training and professional development

Competitive PTO and holidays

Job summary

IMS Gear Georgia, LLC is seeking a versatile HR administrator and front-office coordinator for our Virginia Beach, VA site. The role is split ~70% HR administration and ~30% office coordination, onsite.

You will maintain confidential personnel records, process hires and changes, support onboarding and payroll, coordinate interviews, and assist with benefits and events. Strong organizational skills and ADP/HRIS experience are preferred.

Qualifications

• High school diploma or equivalent
• 1 year of HR administration or office experience
• Experience with HRIS and payroll systems (ADP preferred)

Responsibilities

• Maintain confidential personnel records per retention rules
• Process hires, changes, transfers, and terminations
• Assist with onboarding and screening processes
• Support payroll and timekeeping
• Coordinate visits and visitor check-ins
• Answer HR-related questions and support employees
• Plan meetings and events

Skills

HR administration

Office coordination

Payroll support

Education

HR/Business Administration degree

Tools

ADP

HRIS

Payroll systems

Job description

Support day-to-day HR and office operations for the Virginia Beach, VA team with a role split between HR administration and front-office coordination.

Responsibilities

• Maintain accurate and confidential electronic and paper personnel records in line with record-retention requirements
• Process new hires, employee changes, transfers, and terminations
• Prepare HR reports and support personnel documentation
• Coordinate onboarding activities, including pre-employment screenings, new-hire paperwork, and orientation
• Assist with offboarding tasks such as exit paperwork, exit interview scheduling, and company property returns
• Schedule interviews and coordinate candidate communications
• Support recruiting initiatives, job fairs, and community outreach events
• Assist employees with benefits enrollment, benefits changes, and general benefits questions; elevate complex issues when appropriate
• Support payroll and timekeeping processes, including attendance and paid time off tracking
• Assist with leave and absence tracking and related documentation
• Serve as the first point of contact for employee questions and HR-related support
• Help coordinate employee recognition programs, engagement activities, and company events
• Welcome and assist visitors, employees, vendors, and candidates
• Manage incoming calls, mail, and visitor check-in processes
• Order and maintain office and conference room supplies
• Arrange travel and accommodations for visitors, international guests, and employees as needed
• Assist with planning and coordinating company meetings, training sessions, and events
• Perform other duties as assigned

Requirements

• High school diploma or equivalent required
• Associate or Bachelor’s Degree in Human Resources, Business Administration, or a related field preferred
• 1 to 3 years of experience in HR administration, HR coordination, or office administration
• Experience using HRIS and payroll systems required; ADP experience preferred
• Experience in a manufacturing or industrial environment preferred

Tech Stack

• HRIS
• Payroll systems
• ADP

About the Role

• ~70% HR administration: employee records, onboarding, HRIS support, benefits and payroll support, compliance
• ~30% office administration: front-desk coverage, visitor support, supplies, vendors, and facility coordination

Benefits

• Medical, dental, and vision coverage, plus employee assistance and mental health resources
• Competitive paid time off and holiday pay
• 401(k) with company match, plus company-paid life and disability insurance
• Training and professional development
• Collaborative culture with meaningful impact from your contributions

Location: Virginia Beach, VA (onsite)

Compensation: USD 45,000 - 60,000 per year

Minimum Experience: 1 year