Administrative Coordinator

Openwork; Georgetown (TX); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Pay rate: $23-$24 per hour

Job summary

Openwork is seeking an Administrative Coordinator/Front Desk in North Austin to support administrative, warehouse, and logistics needs. You’ll handle ordering, inventory, phone duties, and ERP data entry while maintaining organized operations in an office and warehouse setting.

The role requires 2–5 years of admin experience, strong organizational skills, and comfort working around inventory. Proficiency in Microsoft Office, Teams, Outlook, and NetSuite is preferred; familiarity with customer

Qualifications

• 2–5 years of administrative experience required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities while maintaining accuracy.
• Self-motivated and able to work independently.
• Strong communication and teamwork skills.
• Experience with Microsoft Office, Teams, and Outlook.
• Experience with ERP systems; NetSuite experience is a plus.
• Familiarity with customer portals and shipping systems preferred.
• Must be open to being in the warehouse.
• Ability to safely handle, package, organize, and move products as required.

Responsibilities

• Order parts, supplies, and materials for daily operations and company events.
• Managing and organizing inventory to ensure products and supplies are properly arranged and stocked.
• Answer phones.
• Using customer portals to process orders, access information, and support shipping requirements.
• Entering and maintaining accurate information in Microsoft applications and NetSuite (ERP system).
• Supporting warehouse logistics and ensuring inventory is properly organized.
• Assisting with ordering and restocking office, kitchen, coffee, and facility supplies.
• Helping coordinate supplies and materials for company events.
• Keeping kitchen, common areas, and workspaces clean, organized, and well-stocked.
• Communicating with customers, vendors, shipping providers, and internal departments.
• Maintaining accurate records and documentation.
• Supporting general administrative and warehouse operations as needed.

Skills

Administrative experience

Organizational skills

Attention to detail

Multitasking

Communication

Teamwork

Microsoft Office

Microsoft Teams

Microsoft Outlook

NetSuite

Warehouse environment experience

Shipping systems

Customer portals

Tools

NetSuite

Microsoft Teams

Microsoft Outlook

Job description

Openwork is currently engaged in a search to find an Administrative Coordinator/Front Desk for a well-established company located in North Austin. In this role, you’ll provide administrative, warehouse, and logistics support while helping keep daily operations organized and running efficiently. This is an exciting opportunity for someone who is highly organized, self-motivated, detail-oriented, and comfortable working in both an office and warehouse environment.As an Administrative Coordinator, you’ll be responsible for:Ordering parts, supplies, and materials for daily operations and company eventsManaging and organizing inventory to ensure products and supplies are properly arranged and stockedAnswer phonesUsing customer portals to process orders, access information, and support shipping requirementsEntering and maintaining accurate information in Microsoft applications and NetSuite (ERP system)Supporting warehouse logistics and ensuring inventory is properly organizedAssisting with ordering and restocking office, kitchen, coffee, and facility suppliesHelping coordinate supplies and materials for company eventsKeeping kitchen, common areas, and workspaces clean, organized, and well-stockedCommunicating with customers, vendors, shipping providers, and internal departmentsMaintaining accurate records and documentationSupporting general administrative and warehouse operations as neededWhat you’ll need:2–5 years of administrative experience requiredStrong organizational skills and attention to detailAbility to manage multiple priorities while maintaining accuracySelf-motivated and able to work independentlyStrong communication and teamwork skillsComfortable working in both an office and warehouse environmentExperience with Microsoft Office, Teams, and OutlookExperience with ERP systems; NetSuite experience is a plusFamiliarity with customer portals and shipping systems preferredMust be open to being in the warehouseAbility to safely handle, package, organize, and move products as requiredAbility to maintain a clean, organized, and efficient work environmentPerks:Pay Rate: $23-$24 per hour based on experienceMonday–Friday, 8:00 am–5:00 pm scheduleCareer growth and advancement opportunitiesAbout Openwork:Openwork is a talent-first staffing company on a mission to bring ease and thoughtfulness to an industry we’ve held a footing in for 50+ years. We believe there’s more to life than livelihood, but that finding your dream career or team is a really good place to start. Our family of companies also includes QS Nurses and Aerospace Solutions. Looking for your dream job or hire? Visit us at www.openwork.com to say hello and start building your future together.EOE