Administrative Coordinator

Magnify; Fairfax (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

Magnify in Fairfax, Virginia seeks an Administrative Coordinator to support a busy office. You will handle administrative, scheduling, office, and membership tasks while collaborating with staff and senior leadership.

The ideal candidate is organized, professional, detail-oriented, and able to manage multiple priorities. Experience with Microsoft Office and a customer-focused approach are valued in a team-driven environment.

Qualifications

• 1+ year of administrative, office, or related professional experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professional and dependable approach to working with staff and external contacts.
• Proficiency with Microsoft Office and common business technology.
• Ability to follow established processes and learn new systems.
• Ability to work independently while also collaborating effectively with a small team.
• Previous experience supporting executives, membership organizations, or events is a plus.

Responsibilities

• Support the day-to-day operations of a busy professional office.
• Serve as a point of contact for visitors, phone calls, and general inquiries.
• Assist with calendars, meetings, conferences, panels, and networking events.
• Provide administrative support to senior leadership and staff.
• Assist with email correspondence and follow-up as needed.
• Coordinate meetings, schedules, and other organizational activities.
• Support membership-related administrative processes, including enrollment, documentation, and recordkeeping.
• Maintain accurate files, databases, records, and other organizational documentation.
• Handle sensitive information with professionalism and discretion.
• Assist with administrative projects and general office needs.
• Coordinate with staff, members, external partners, and other stakeholders.
• Help maintain an organized, professional, and efficient office environment.
• Take on additional administrative responsibilities as needed.

Skills

Administrative support

Scheduling

Communication

Microsoft Office

Team collaboration

Tools

Microsoft Office

Job description

A respected organization working closely with state and local government is seeking an organized and dependable Administrative Coordinator to join its Fairfax, Virginia team. This is a great opportunity for someone with a strong administrative foundation who enjoys working in a collaborative office environment and supporting a variety of organizational needs.

This role will provide administrative, scheduling, office, and membership support while working closely with staff and senior leadership. The ideal candidate is organized, professional, detail-oriented, and comfortable managing multiple priorities.

Key Responsibilities

• Support the day-to-day operations of a busy professional office.
• Serve as a point of contact for visitors, phone calls, and general inquiries.
• Assist with calendars, meeting scheduling, conferences, panels, and networking events.
• Provide administrative support to senior leadership and staff.
• Assist with email correspondence and follow-up as needed.
• Coordinate meetings, schedules, and other organizational activities.
• Support membership-related administrative processes, including enrollment, documentation, and recordkeeping.
• Maintain accurate files, databases, records, and other organizational documentation.
• Handle sensitive information with professionalism and discretion.
• Assist with administrative projects and general office needs.
• Coordinate with staff, members, external partners, and other stakeholders.
• Help maintain an organized, professional, and efficient office environment.
• Take on additional administrative responsibilities as needed.

Qualifications

• 1+ year of administrative, office, or related professional experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professional and dependable approach to working with staff and external contacts.
• Proficiency with Microsoft Office and common business technology.
• Ability to follow established processes and learn new systems.
• Ability to work independently while also collaborating effectively with a small team.
• Previous experience supporting executives, membership organizations, or events is a plus, but not required.