Administrative Coordinator

The Waldinger Corporation; Des Moines (IA); On-site; USD 52,000 - 74,000; Full time

Benefits offered by this job

Health, dental & vision insurance

401k with company match & profit‑share

Tuition reimbursement

Continuing education & advancement机会

Paid holidays & vacation

Wellness plan & lifestyle spending账户

Health club reimbursement

Life, AD&D & prepaid legal

Job summary

The Waldinger Corporation in Des Moines, IA is seeking a Fleet Support Specialist to ensure our fleet operates smoothly. You will administer fleet records, input vehicle data, coordinate acquisitions and disposals, and manage maintenance schedules in alignment with DOT regulations.

Ideal candidates are detail-oriented, capable of juggling multiple tasks, and proficient with fleet management systems and Excel.

Qualifications

• Experience in fleet administration or operations coordination.
• Detail-oriented with the ability to manage multiple priorities.
• Familiarity with fleet management systems and DOT regulations a plus.
• Intermediate Excel skills (pivot tables, filters, formulas) a plus.

Responsibilities

• Fleet Administration: support setup and management of company fleet vehicles and data entry.
• Record Keeping: maintain accurate records for maintenance, registrations, and compliance.
• Preventative Maintenance & Safety: track maintenance and ensure DOT compliance and safety.
• Vendor & Request Coordination: manage service requests, monitor work orders and route questions.
• Account Reconciliation & Reporting: pull and reconcile data to support budgeting and forecasting.

Skills

Fleet administration

Operations coordination

Attention to detail

Communication

Time management

DOT regulations knowledge

Tools

Fleet management software

Excel

Job description

Description

Description

Fleet Support Specialist

The Waldinger Corporation | Des Moines, IA

About The Role

At Waldinger, keeping our fleet running smoothly is critical to how we operate. We're looking for a detail-oriented professional to support our fleet function - bringing both organizational precision and a proactive approach to keeping vehicles, records, and vendors on track.

What You'll Own

• Fleet Administration: Support the setup and management of company fleet vehicles, including inputting vehicle data into systems and coordinating acquisitions and disposals.
• Record Keeping: Maintain accurate, up-to-date records across maintenance history, repairs, registrations, licensing, and compliance documentation.
• Preventative Maintenance & Safety: Track and schedule preventative maintenance tasks while ensuring adherence to DOT regulations and safety protocols.
• Vendor & Request Coordination: Manage routine service requests with vendors, monitor open work orders, and route fleet-related questions to the right team member - prioritizing urgent needs.
• Account Reconciliation & Reporting: Pull and reconcile account data across systems, providing reporting that supports budgeting, forecasting, and operational oversight.

What You Bring

• Experience in fleet administration, operations coordination, or a related field
• Strong attention to detail and comfort managing multiple priorities at once
• Familiarity with fleet management systems, DOT regulations, or compliance documentation a plus
• Intermediate Excel skills a plus - comfortable with things like pivot tables, filters, and formulas to manage and report on data
• Clear communicator who follows through and keeps stakeholders informed

What You Get

• Health, dental & vision insurance
• 401k with company match & profit-sharing
• Tuition reimbursement
• Continuing education & advancement opportunities
• Paid holidays & vacation
• Wellness plan & lifestyle spending account
• Health club reimbursement
• Life, AD&D & prepaid legal

The Waldinger Corporation is an Equal Opportunity Employer, including disability/veterans. E-Verify participant.