Administrative Coordinator

Quebec Linge Co.; Denver, Northern (CO, KY); Hybrid; USD 48,000 - 66,000; Full time

Job summary

Quebec Linge Co. in Denver, CO is seeking an Administrative Coordinator to support Finance, Payroll, HR, DOT Compliance, Legal and Labor Relations. The role covers on-site payroll, HR, accounting, and office functions to keep the site operations smooth and compliant.

The candidate should have 1–5 years of experience, proficiency with Microsoft Excel, and a 2-year degree as a preferred qualification. This is an on-site position focused on efficient administration and cross-functional

Qualifications

• Strong oral and written communication skills.
• Ability to develop and maintain positive working relationships.
• Detail-oriented with strong organizational and multi-tasking abilities.
• Experience with Oracle Business Suite is a plus.

Responsibilities

• Support weekly payroll processing, including time/attendance tracking.
• Post notices regarding policy, payroll, HR and compliance to staff.
• Review and maintain the time and attendance system.
• Maintain employee files and HR compliance records.
• Assist with New Hire orientation and packets.
• Review and maintain management reports and monthly inventory.
• Support daily office functions and front desk needs.
• Support billing processes and provide management reports.

Skills

Strong oral and written communication

Relationship building

Detail-oriented & organized

Microsoft Excel

Oracle Business Suite experience

Education

Associate degree (2-year) preferred

Tools

Oracle Business Suite

Microsoft Excel

Job description

Overview

The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted role that supports the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other Vestis Corporate departments.

Responsibilities / Essential Functions

On-Site Payroll Responsibilities

• Support the Payroll Group Processor in weekly payroll processing, including tracking time and attendance, reporting commissions, and other related tasks in accordance with company policy and collective bargaining agreements.
• Forward and/or post notices from Central, Regional Management, and the Group Processor to market center employees regarding Company Policy, Payroll, HR, and Compliance practices.
• Review and maintain the time and attendance system.

On-Site HR Responsibilities

• Implement new administrative procedures and forms as directed by the Group Processor, HR Management, and Finance.
• Maintain employee personnel files, DOT, OSHA, and other HR-compliant records as directed.
• Support New Hire Orientation and compile New Hire packets according to Central Office guidelines in cooperation with the Group Processor.

On-Site Accounting Responsibilities

• Review, support, and maintain Management Reports, including Gain & Loss reports in Field Management Reporting, monthly inventory, and monthly API review.
• Support accurate inventory counts, safety checks, and API reviews.
• Assist with weekly input of manual data required for Key Performance Measures (KPM).

On-Site Office Responsibilities

• Support daily office functions, including ordering supplies through iProcurement, ordering business cards, picking up mail (where applicable), ordering computers for new employees, and attending to the front desk.

On-Site Functional Responsibilities

• Support billing functions within the Market Center by printing invoices/settlement sheets and scanning/sending billing-related information to the Billing Hub or Customer Desk.
• Provide management reports to the Market Center management team.

Knowledge / Skills / Abilities

• Strong oral and written communication skills.
• Ability to develop and maintain positive working relationships.
• Detail-oriented with strong organizational and multi-tasking skills.
• Experience with Oracle Business Suite is a plus.

Working Environment / Safety Requirements

No special physical requirements. Position is situated in an office environment.

Experience

1–5 years of work experience preferred. Proficiency in Microsoft Suite, specifically Excel, required.

Education

2-year degree preferred but not required.