Administrative Coordinator

Rochester General Hospital; City of Rochester (NY); On-site; USD 40,000 - 52,000; Full time

Job summary

Rochester Regional Health is seeking an Administrative Coordinator to oversee the ACUTE-RADIOLOGY department at Rochester General MOB, Rochester, NY. You will manage daily operations, coordinate training, handle mail and supplies, and assist with staff scheduling, including Kronos corrections and notes.

The role emphasizes strong communication, organizational and problem-solving skills, with experience in healthcare administration and familiarity with CMS/Medicaid billing beneficial.

Qualifications

• Excellent oral and written communication and interpersonal skills highly desired.
• Strong organizational and problem solving skills highly desired.
• High level of proficiency with PC, software applications, and reporting tools highly desired.
• May need CMS, Medicaid/Medicare billing, and other regulatory processes.
• Experience working in a healthcare administrative office preferred.
• Bilingual preferred.

Responsibilities

• Daily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes
• Safety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System
• Departmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks.

Skills

Oral & written communication

Interpersonal skills

Organizational skills

Problem solving

PC proficiency

Reporting tools

Bilingual - preferred

Education

Associate’s degree preferred

Job description

Job Title: Administrative CoordinatorDepartment: ACUTE-RADIOLOGYLocation: Rochester General MOB 1415 Portland Ave, Rochester, NY 14621Hours Per Week: 40Schedule: Mon - Fri 8:00am-4:30pm & 8:30am-5:00pmSUMMARYAs an Administrative Coordinator, you are key in the oversight, organization and management of your assigned department. Your strong attention to detail assures that requirements are met and daily processes are maintained efficiently and accurately.RESPONSIBILITIESDaily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notesSafety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert SystemDepartmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasksPreferred Qualifications:Excellent oral and written communication and interpersonal skills highly desired.Strong organizational and problem solving skills highly desired.High level of proficiency with PC, software applications, and reporting tools highly desired.May need previously experience in CMS, Medicaid/Medicare billing, and other regulatory processes.Associate’s degree preferred.Experience working in a healthcare administrative office preferred.Bilingual preferred.One year of experience with frail and elderly population preferred.Minimum Qualifications:•NoneRequired Licensure/Certification Skills:•NoneEDUCATION:LICENSES / CERTIFICATIONS:PHYSICAL REQUIREMENTS:Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.PAY RANGE:$19.00 - $25.00CITY:RochesterPOSTAL CODE:14621The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.