Appointment Coordinator, Communication Center, Part-Time

Rochester General Hospital; City of Rochester (NY); On-site; USD 25,000 - 27,000; Part time

Job summary

Rochester Regional Health is seeking an Appointment Coordinator for the Communication Center in Rochester, NY. This part-time role (20 hours/week) supports patient scheduling, registrations, and portal activations while coordinating with providers and departments.

You will use the EMR to assist patients and caregivers, respond to inquiries, and ensure policy compliance. A healthcare-focused background and strong communication skills are preferred.

Qualifications

• Two years customer service experience preferred, ideally in a health care setting.
• Strong customer service skills and knowledge of medical terminology preferred.
• Knowledge of terminology used by insurance/managed care health plans preferred.

Responsibilities

• Provide courteous, attentive and prompt service to all those you work with and support.
• Work well with others in different departments and organizations to deliver a seamless, exceptional customer experience.
• Proper use of an EMR to communicate with patients, caregivers, physicians and the community to schedule patient appointments, complete registrations and respond to inquiries.
• Enroll and activate patient portal accounts, answer questions and/or resolve any user issues.
• Ensure your work is compliant with all policies and procedures.

Skills

Customer service

Medical terminology

Insurance terminology

Education

Associate degree

Job description

Job DescriptionJOB TITLE: Appointment Coordinator, Communication Center, Part - TimeDEPARTMENT: Communication CenterLOCATION: Rochester Regional Health Riedman Campus, 100 Kings HighwayHOURS PER WEEK: 20SCHEDULE: Monday through Friday, 8:00AM - 4:30PM hours can vary and are flexible with part-time schedule.SUMMARYAs an Appointment Coordinator, you will play a central role in shaping our patients’ overall experience and level of satisfaction with Rochester Regional Health – outstanding customer service and organizational skills are keys to your success. You will interact regularly with patients, providers and payers throughout each patient's healthcare experience and collaborate with physician offices and clinical departments to provide continual patient support.RESPONSIBILITIESProvide courteous, attentive and prompt service to all those you work with and supportWork well with others in different departments and organizations to deliver a seamless, exceptional customer experienceProper use of an EMR to communicate with patients, caregivers, physicians and the community to schedule patient appointments, complete registrations and respond to inquiriesEnroll and activate patient portal accounts, answer questions and/or resolve any user issuesEnsure your work is compliant with all policies and proceduresREQUIRED QUALIFICATIONSNonePREFERRED QUALIFICATIONSAssociate's degree Preferred.Two (2) years customer service experience preferred, ideally in a health care setting.Strong customer service skills and knowledge of medical terminology preferred.Knowledge of terminology used by insurance/managed care health plans preferredEDUCATION:LICENSES / CERTIFICATIONS:PHYSICAL REQUIREMENTS:Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.PAY RANGE:$17.85 - $19.50CITY:RochesterPOSTAL CODE:14617The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.