Administrative Coordinator

Newark Wayne Community Hospital & DeMay; Village of Newark (NY); On-site; USD 26,000 - 34,000; Part time

Job summary

Rochester Regional Health is seeking an Administrative Coordinator for the Breast Imaging department at Newark-Wayne Community Hospital in Newark, NY. This role supports daily operations, scheduling, and policy readiness in a fast‑paced healthcare setting.

The position requires healthcare admin experience, strong communication, and excellent organizational skills, with a per diem work arrangement and local on-site duties in Newark, NY.

Qualifications

• Five years of administrative office experience in healthcare preferred.
• Associate degree or equivalent combination of education and work experience.
• Excellent oral and written communication skills.
• Strong organizational and problem‑solving abilities.
• High proficiency with PC, software applications and reporting tools.

Responsibilities

• Daily Management: schedule training, sort mail, copy, fax, stock forms and supplies; assist with scheduling staff; manage Kronos scheduling.
• Safety & Security: review daily safety logs, follow up actions, draft Emergency Readiness policies and review existing policies.
• Departmental Support: support in clinical or administrative programs with department-specific tasks.

Skills

Healthcare admin experience

Oral and written communication

Organizational skills

Reporting tools proficiency

Education

Associate’s degree or equivalent

Tools

Kronos scheduling

Job description

SUMMARYAs an Administrative Coordinator, you are key in the oversight, organization and management of your assigned department. Your strong attention to detail assures that requirements are met and daily processes are maintained efficiently and accurately.STATUS: Per DiemLOCATION: Newark-Wayne Community Hospital - 1200 Driving Park AvenueNewark, NY 14513DEPARTMENT: Breast ImagingSCHEDULE: VariesATTRIBUTESFive (5) years of administrative office experience in healthcare preferredAssociate’s degree or equivalent combination of education and work experience requiredExcellent oral and written communication skillsStrong organizational and problem-solving skillsHigh level of proficiency with PC, software applications and reporting toolsRESPONSIBILITIESDaily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notesSafety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert SystemDepartmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasksEDUCATION:LICENSES / CERTIFICATIONS:PHYSICAL REQUIREMENTS:Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.PAY RANGE:$19.00 - $25.00CITY:NewarkPOSTAL CODE:14513The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.