Administrative Coordinator

GrowthWise Search Partners; Carlsbad (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401k

Unlimited time off

Job summary

GrowthWise Search Partners in California is seeking an Administrative Coordinator to provide administrative and operational support across the business, gaining exposure to Purchasing, HR, Accounting, and Construction.

You will perform data entry, document prep, invoicing support, onboarding documentation, scheduling, purchasing, and records management, all in a small office setting in Rancho Santa Fe, with full-time on-site work.

Qualifications

• Strong organization and attention to detail.
• Experience with Microsoft Excel, Outlook and Word.
• Ability to work full time in the Rancho Santa Fe office.
• Excellent written and verbal communication.

Responsibilities

• Provide administrative support including data entry, document preparation, filing and recordkeeping.
• Support nursing contract administration, documentation and tracking.
• Assist with accounting administration including expenses, receipts, invoicing and recordkeeping.
• Support HR administration including onboarding documentation and employee records.
• Coordinate schedules, assignments and operational details.
• Assist with purchasing, inventory, supplies and vendor coordination.
• Maintain accurate client, project, vehicle and equipment records.

Skills

Strong organization

Attention to detail

Self-directed

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Administrative Coordinator

Not sure yet whether your superpower is operations, accounting, HR, contracts or something you have not discovered yet?

This is your opportunity to launch and grow your career inside a rapidly growing construction company, get exposure to different areas of the business and figure out what you are great at and what you enjoy. As the company grows, you have the opportunity to migrate toward the direction that interests you most!

Administrative Coordinator – Your Job Duties

You will provide administrative and operational support across the business, giving you hands on exposure to multiple departments from Purchasing to Human Resources to Accounting to Construction support.

You will:

• Provide administrative support including data entry, document preparation, filing and recordkeeping


• Support nursing contract administration, documentation and tracking


• Assist with accounting administration including expenses, receipts, invoicing and recordkeeping


• Support HR administration including onboarding documentation and employee records


• Coordinate schedules, assignments and operational details


• Assist with purchasing, inventory, supplies and vendor coordination


• Maintain accurate client, project, vehicle and equipment records


• Support special projects across operations, marketing and other areas of the business

Administrative Coordinator – You Have (Required Skills, Experience & Team Fit)

You have:

• Strong organization and attention to detail – you are self-directed and create your own structure in a small office


• Experience with Microsoft Excel, Outlook and Word – you are comfortable using technology and working in an office environment daily


• Ability to work full time in the office in Rancho Santa Fe

You might have:

• Prior experience providing administrative, office, customer service or operational support

Administrative Coordinator – Benefits for You

Your pay range will be $25 to $29 per hour, depending on your experience.

You will work 100% on site in Rancho Santa Fe. Medical, dental and insurance options are provided with company contribution, along with unlimited time off and a 401k.

Prior to your first day, you will complete a drug test. You will receive an additional hour of pay in your first paycheck to compensate you for the time spent completing the test.