Administrative Coordinator

fox com; Bethesda (MD); On-site; USD 45,000 - 60,000; Full time

Job summary

FOX 5 DC is seeking an organized Administrative Coordinator to help keep a fast-moving media operation running smoothly across linear, digital, streaming and social channels. You’ll report to the Office Manager and support department heads and teams with scheduling, travel, expenses, supplies, and projects, while maintaining confidentiality and a proactive, service-oriented approach.

This role emphasizes strong communication, vendor coordination in Coupa and Graphite Connect, and data-driven

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Two or more years of administrative experience.
• Excellent customer service and communication skills.

Responsibilities

• Provide day-to-day administrative support to the Office Manager, department heads, and station teams.
• Manage calendars, meetings, agendas, materials, rooms, technology, and travel arrangements.
• Draft, proofread, format, and distribute memos, presentations, and reports; maintain Stay Ahead internal communications.
• Coordinate vendor setup, invoicing, purchasing in Coupa and Graphite Connect; liaise with vendors and internal teams.
• Deliver exceptional service by coordinating access, hospitality, tours, schedules, and on-site logistics.
• Prepare tracking and data-driven reports for station leadership and monitor social media trends.
• Coordinate station events and community initiatives across linear, digital, streaming, and social platforms.
• Maintain organized records and safeguard confidential information; support administrative needs.

Skills

Customer service

Communication

Organization

Teamwork

Education

High school diploma (GED) or equivalent

Associate or Bachelor's degree (preferred)

Tools

Coupa

Graphite Connect

Microsoft Office

Job description

OVERVIEW OF THE COMPANY

Fox TV StationsFOX Television Stations (FTS) owns and operates 29 full power broadcast television stations, including stations in 14 of the top 15 markets and duopolies in 11. Eighteen are FOX Network affiliates, and together the stations produce approximately 1,300 hours of local news every week. FOX LOCAL, the company's free ad-supported digital and streaming product, extends that news, weather and local content across connected TV & mobile devices. LiveNOW from FOX expands the FTS portfolio even further as the only national streaming services to be truly live 24/7, covering breaking news and events as they happen.

JOB DESCRIPTION

Administrative Coordinator

FOX Television Stations – FOX 5 DC / FOX 5 PLUS

The Opportunity

FOX 5 DC is seeking an organized, energetic, and service-minded Administrative Coordinator to help keep a fast-moving, multiplatform media operation connected and running smoothly. Reporting to the Office Manager, this role supports department heads and station teams across linear television, digital, streaming, and social media.

As a central coordination point for employees, viewers, visitors, community and business partners, vendors, and guests, you’ll bring a dependable, proactive, and approachable style; work effectively with varied personalities; and manage shifting priorities with sound judgment, discretion, and a positive, solutions-oriented approach.

What You’ll Do

• Support station operations. Provide day-to-day administrative support to the Office Manager, department heads, and station teams, including office operations, schedules, travel, expenses, supplies, mail, deliveries, and special projects.


• Coordinate meetings and calendars. Manage calendars, conference calls, agendas, meeting materials, rooms, technology, and follow-up items; anticipate conflicts and communicate changes promptly.


• Keep communications current. Draft, proofread, format, and distribute station memos, presentations, reports, correspondence, and other communications; maintain the internal Stay Ahead channel so information remains timely, useful, and current.


• Manage vendors and workplace needs. Coordinate vendor setup, invoicing, purchasing, and related activity in Coupa and Graphite Connect; work with vendors, contractors, building contacts, and internal teams on workplace and equipment needs.


• Deliver outstanding service. Support employees, viewers, visitors, guests, community and business partners, and vendors by coordinating access, hospitality, station tours, schedules, and on-site logistics.


• Track and report. Prepare tracking and data-driven reports for station leadership, monitor relevant social media trends and platform activity, organize key information, and provide timely, accurate updates.


• Support community and multiplatform initiatives. Partner with multiple departments to coordinate station events, community partnerships, employee activities, and other promotional or community initiatives across linear, digital, streaming, and social platforms.


• Protect information, strengthen processes, and stay ready to pivot. Maintain organized records and resources, safeguard confidential information, support administrative needs and provide administrative backup as needed, and help strengthen team processes and communication.

What You Bring

• Education and experience. High school diploma or equivalent required. Associate or bachelor’s degree in business, communications, administration, or a related field preferred. Two or more years of progressively responsible administrative support, office coordination, or comparable professional experience.


• Service and communication. Excellent customer service, written and verbal communication, organizational, interpersonal, and relationship-building skills, with a positive, approachable, and professional demeanor.


• Judgment and follow-through. Demonstrated ability to manage multiple priorities and deadlines, work independently with limited supervision, anticipate needs, exercise sound