Administrative Coordinator

University of Michigan; Ann Arbor (MI); Hybrid; USD 46,000 - 54,000; Full time

Benefits offered by this job

Generous time off

Retirement plan with matching

Health insurance

Life insurance

Long-term disability

Flexible spending accounts

Flexible Work Program

Onsite fitness center

Job summary

The Stephen M. Ross School of Business at the University of Michigan is seeking an Administrative Coordinator to provide broad administrative support to staff and program offices in a hybrid role based in Ann Arbor.

You will handle financial transactions, event logistics, onboarding/offboarding, and general office duties while ensuring confidentiality and high service levels.

Qualifications

• High school diploma, or equivalent, and 1–3 years of administrative support experience are required.
• Outstanding customer service skills.
• Ability to organize workload and exercise discretion with confidential information.
• Demonstrated ability to review work for accuracy, manage detailed information, and present information clearly and professionally.
• Proficiency with Word, PowerPoint, and Excel; ability to adapt to new software.

Responsibilities

• Execute financial transactions following University of Michigan and Ross School policies.
• Purchase goods and services to support unit operations.
• Process reimbursements for students, visitors, and other stakeholders.
• Serve as the Single Administrative Point of Contact (SAPOC) for all financial accounts of assigned units.
• Coordinate logistical aspects of onboarding and offboarding processes for staff.
• Provide administrative support and assist with meeting and event scheduling.

Skills

Customer service

Discretion with confidential info

Organizational skills

Professional communication

Education

High school diploma

Tools

Word

PowerPoint

Excel

Job description

Job Summary

The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to build a better world through business. Through our powerful ideas, purpose-driven leaders, and positive impact, we empower business leaders to improve the world. Learn more about Ross HERE.

This role is hybrid with on-site expectations in Ann Arbor, MI 3 days per week. You may work during early mornings, nights, or weekends. You will routinely lift and move up to 25 pounds to support deliveries and event setup. For a full job description, see link here. For questions about this role, email [email protected].

Please note: To be considered for this position, candidates must be legally authorized to work in the United States. Ross School of Business does not offer visa sponsorship for this position.

Purpose

The Administrative Coordinator provides a wide range of administrative support services to staff and program offices. Each Administrative Core Team (ACT) staff member generally supports one to four units, depending on the size and needs of the unit.

Responsibilities

• Executing Financial Transactions
  
  
  
  • Execute financial transactions in accordance with University of Michigan and Ross School policies and procedures.
  
  
  • Purchase goods and services to support unit operations.
  
  
  • Process reimbursements for students, visitors, and other stakeholders.
  
  
  • Serve as the Single Administrative Point of Contact (SAPOC) for all financial accounts associated with assigned units.
  
  
  
  


• Event & Program Support
  
  
  
  • Support unit-led events by coordinating and executing logistical details in alignment with University and Ross policies and standards.
  
  
  • Manage event logistics, including scheduling, travel arrangements, room reservations, vendor coordination, material preparation, and guest registration.
  
  
  • Collaborate closely with unit staff to ensure seamless execution of events for students, faculty, staff, alumni, and donors.
  
  
  
  


• Onboarding and Offboarding Staff
  
  
  
  • Coordinate the logistical aspects of onboarding and offboarding processes for staff within assigned units.
  
  
  • Facilitate access to workspaces, keys, technology, equipment and network systems in collaboration with relevant departments.
  
  
  
  


• Providing General Administrative Support
  
  
  
  • Provide comprehensive administrative support to assigned units in alignment with University and Ross School standards.
  
  
  • Prepare and format documents, organize materials, enter data, and proofread correspondence and reports.
  
  
  • Coordinate complex meeting and event scheduling, including room reservations and calendar management.
  
  
  • Assist with other administrative processes and special projects as needed to support unit operations and priorities.
  
  
  
  

Required Qualifications

• High school diploma, or equivalent, and at least 1-3 years previous administrative support experience, preferably in an academic setting, or equivalent combination of education and experience is required.


• Outstanding customer service skills.


• Ability to organize workload and exercise discretion with confidential information.


• Demonstrated ability to review work for accuracy, manage detailed information, and develop and present information in a clear and professional manner.


• Must have a substantial amount of experience and a high level of proficiency, speed and accuracy with PC software in Microsoft Windows environment, particularly


• Proficiency with Word, PowerPoint, and Excel; and the ability to adapt to and effectively use new software and technologies.

Why Work at Michigan?

Benefits

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off (Vacation, Holidays, Season Days)


• A retirement plan that provides two-for-one matching contributions with immediate vesting


• Many choices for comprehensive health insurance


• Life insurance


• Long-term disability coverage


• Flexible spending accounts for healthcare and dependent care expenses


• Flexible Work Program


• Ross Onsite Fitness Center

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

Salary Information

The posting range for this position is $46,100 to $54,200. This posting range reflects multiple factors involved in determining compensation, such as skills, experience, training, certifications, and other organizational needs. At Ross, it is not common for new hires to be offered a salary at the upper end of the range. Compensation decisions are based on the details of each situation.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.