Administrative Coordination Specialist

Colonial Group; Laguna Woods (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Colonial Group in Laguna Woods, CA is seeking an Administrative Coordinator to support a Division Director with clerical duties and coordination across divisions, departments, residents and vendors. The role involves preparing reports, agendas, minutes, and coordinating with human resources for personnel changes.

On-site position requiring keyboarding, driving to meetings, and maintaining filing systems; strong note-taking and transcribing skills are essential, as is ability to work with senior

Qualifications

• Graduation from high school including or supplemented by courses in business science.
• Considerable experience in business and general clerical work or equivalent combination of education and experience which produces the following: knowledge of basic office procedures and safety.
• Ability to take notes and transcribe rapidly and accurately; compose correspondence; read, interpret and explain rules and regulations.

Responsibilities

• Performs a variety of clerical and specialized office tasks related to the division in relieving a superior of administrative details. Composes correspondence, types reports and materials and prepares special reports.
• Coordinates functions between managers of each work center within the division and those services provided by outside contractors. Prepares time sensitive personnel changes in coordination with the Department Manager, Division Director and Human Resources.
• Maintains appointment schedules, screens callers, provides detailed responses to information requests about programs and activities.
• Assists in preparation and distribution of agendas and supporting materials for boards and committees; transcribes and distributes minutes.

Skills

Clerical tasks

Scheduling

Budget coordination

Education

High school diploma

Tools

Keyboarding 75 wpm

Office software

Job description

Colonial Group in Laguna Woods, CA is seeking an Administrative Coordinator to support a Division Director with clerical duties and coordination across divisions, departments, residents and vendors. The role involves preparing reports, agendas, minutes, and coordinating with human resources for personnel changes.

On-site position requiring keyboarding, driving to meetings, and maintaining filing systems; strong note-taking and transcribing skills are essential, as is ability to work with senior