ADMINISTRATIVE COORD II

Johns Hopkins Medicine; Baltimore (MD); On-site; USD 28,000 - 47,000; Full time

Benefits offered by this job

Tuition Assistance

Career development

Job summary

Johns Hopkins Medicine is seeking an Administrative Coordinator II to manage department projects, schedules, and data for ongoing work. You will support office operations and help connect teams by organizing presentations and coordinating initiatives.

The role requires 3 years of healthcare or medical office experience, proficiency with Microsoft Office, and strong interpersonal skills. Day shift, 40 hours weekly, with a competitive salary range.

Qualifications

• 3 years of relevant healthcare or medical office experience.
• Proficient with Microsoft Office Suite; comfortable with databases and spreadsheets.
• Strong interpersonal and confidentiality skills.

Responsibilities

• Collects and organizes data from departmental heads, budget docs, and sources.
• Coordinates and plans meetings and prepares messages for teams.
• Receives mail, packages, courier deliveries and distributes items.
• Operates office machines, phones, computers, and related equipment.
• May serve as receptionist, greeting visitors and applicants; answers calls.

Skills

Interpersonal skills

Customer service

Data analysis

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Databases

Spreadsheets

Job description

Join a fantastic global healthcare organization!

Employee and Dependent Tuition Assistance

Career growth and development

Affordable and comprehensive benefits package

Position Summary: The Administrative Coordinator II is responsible for managing and coordinating a variety of department projects, activities, reports, schedules, and the collection and management of data for projects and work in progress. This position provides administrative support and performs general office management duties necessary in the efficient operation of an office, program, and department projects and strategies.

Responsibilites/Requirements:

• Collects and organizes specified data from various sources, including departmental heads, subject matter experts, budgetary documentation, and other appropriate resources.
• Identifies potential strategies and offers suggestions to resolve issues identified by data analysis.
• Performs clerical duties including typing, filing, and completion of simple forms.
• Coordinates and plans meetings
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• May serve as the office receptionist, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Develops office procedures to ensure efficient and timely operations.
• Connects teams and departments by facilitating communication, organizing presentations, and supporting departmental initiatives.

Shift: Day Shift, 40 hours per week.

Requirements:

• High School Diploma or Equivalent
• 3 years of relevant experience in a healthcare or medical office.
• Proficient with Microsoft Office Suite. Familiar with databases and spreadsheets. Knowledge of customer service protocols.
• Strong interpersonal skills are required to interact with Hospital administration, staff, patients, and families, as well as to handle confidential and sensitive information.

Salary Range: Minimum 20.52/hour - Maximum 33.88/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility. In cases where the range is displayed as a $0 amount, salary discussions will occur during candidate screening calls, before any subsequent compensation discussion is held between the candidate and any hiring authority.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.