ADMINISTRATIVE COORD (Care Management)

Johns Hopkins All Children's Hospital; Saint Petersburg (FL); On-site; USD 24,000 - 38,000; Full time

Job summary

Johns Hopkins All Children's Hospital in St. Petersburg, FL is seeking an Administrative Coordinator I for day shift. The role manages diverse department projects, coordinates schedules, and provides office support to ensure efficient operations.

Responsibilities include data collection, reporting, meeting coordination, and handling routine clerical duties while maintaining confidentiality and accuracy. Strong communication and organizational skills are essential.

Qualifications

• High school diploma or equivalent.
• One year professional work experience.
• Proficiency with Microsoft Office Suite and familiarity with databases and spreadsheets.
• Strong interpersonal skills to interact with staff, patients and families.
• Ability to identify, analyze and solve problems with attention to detail.

Responsibilities

• Collect and organize data from multiple sources for projects and reports.
• Suggest strategies to resolve issues identified by data analysis.
• Perform clerical duties including typing, filing, and simple forms.
• Coordinate and plan meetings and communications.
• Receive and distribute mail, packages, and deliveries.
• Operate standard office equipment and basic PC tasks.
• May greet visitors and answer calls as receptionist.

Skills

Strong interpersonal skills

Analytical problem solving

Attention to detail

Planning and organizing

Time management / prioritization

Education

High school diploma

Tools

Microsoft Office Suite

Databases

Spreadsheets

Job description

Requisition #:681832 Location:Johns Hopkins All Children's Hospital, St. Petersburg, FL 33701 Category:Clerical and Administrative Support Schedule:Day Shift Employment Type:Full Time

POSITION SUMMARY

The Administrative Coordinator I is responsible for managing and coordinating a variety of department projects, activities, reports, schedules, collection and management of data for projects and work in progress. This position provides administrative support and perform general office management duties necessary in the efficient operation of an office or program.

The Main Responsibilities Include

• Collects and organizes specified data from various sources, which may include departmental heads and subject matter experts, budgetary documentation, and other appropriate resources.
• Identifies potential strategies and offers suggestions to resolve issues identified by data analysis.
• Performs clerical duties including typing, filing, and completion of simple forms.
• Coordinates and plans meetings
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• May serve as the receptionist for the office, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals, and prepares messages.

Competencies

• Education: High school diploma.
• Knowledge: Proficient with Microsoft Office Suite. Familiar with databases and spreadsheets.
• Skills:
• Strong interpersonal skills are required to interact with Hospital administration, staff, patients and families, as well as to handle confidential and sensitive information.
• Demonstrated ability to identify, analyze and solve problems.
• Strong attention to detail to ensure accuracy in documentation and task execution
• Ability to plan, organize, complete and manage programs in the most efficient manner.
• Strong organizational skills to prioritize multiple tasks and manage deadlines
• Required Licensure, Certification: None
• Work Experience: One year professional work experience
• Machines, Tools, Equipment: Personal computer and office automation equipment

Salary Range: Minimum 17.11/hour - Maximum 27.37/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility. In cases where the range is displayed as a $0 amount, salary discussions will occur during candidate screening calls, before any subsequent compensation discussion is held between the candidate and any hiring authority.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.

Johns Hopkins Health System and its affiliates are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.