ADMINISTRATIVE COORD (Care Management)

Johns Hopkins Medicine; Saint Petersburg (FL); On-site; USD 24,000 - 38,000; Full time

Job summary

Johns Hopkins Medicine seeks an Administrative Coordinator I to manage department projects, data collection, schedules, and general office operations, providing essential support.

Responsibilities include coordinating meetings, handling mail and deliveries, operating office equipment, greeting visitors, answering phones, and maintaining accurate records. A high school diploma and Microsoft Office proficiency are required, with at least one year of experience.

Qualifications

• High school diploma required.
• Proficient with Microsoft Office Suite.
• Familiar with databases and spreadsheets.
• Strong interpersonal skills interacting with hospital administration, staff, patients and families, and handling confidential information.
• Ability to identify, analyze and solve problems.
• Strong attention to detail for accurate documentation.
• Plan, organize, and manage programs efficiently.
• Strong organizational skills to prioritize tasks and meet deadlines.
• One year of professional work experience.
• No licensure or certification required.

Responsibilities

• Collects and organizes data from various sources.
• Identifies strategies and resolves issues identified by data analysis.
• Performs clerical duties including typing, filing, and simple forms.
• Coordinates and plans department meetings.
• Receives mail and deliveries and distributes items.
• Operates office machines and standard equipment.
• May serve as receptionist for the office.
• Answers phones, directs calls, and prepares messages.

Skills

Interpersonal skills

Problem solving

Attention to detail

Planning & organizing

Organizational skills

Microsoft Office

Databases

Spreadsheets

Education

High school diploma

Tools

Office equipment

Job description

POSITION SUMMARY: The Administrative Coordinator I is responsible for managing and coordinating a variety of department projects, activities, reports, schedules, collection and management of data for projects and work in progress. This position provides administrative support and perform general office management duties necessary in the efficient operation of an office or program.

The main responsibilities include:

• Collects and organizes specified data from various sources, which may include departmental heads and subject matter experts, budgetary documentation, and other appropriate resources.
• Identifies potential strategies and offers suggestions to resolve issues identified by data analysis.
• Performs clerical duties including typing, filing, and completion of simple forms.
• Coordinates and plans meetings
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• May serve as the receptionist for the office, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals, and prepares messages.

COMPETENCIES:

1. Education: High school diploma.
2. Knowledge: Proficient with Microsoft Office Suite. Familiar with databases and spreadsheets.
3. Skills:
   1. Strong interpersonal skills are required to interact with Hospital administration, staff, patients and families, as well as to handle confidential and sensitive information.
   2. Demonstrated ability to identify, analyze and solve problems.
   3. Strong attention to detail to ensure accuracy in documentation and task execution
   4. Ability to plan, organize, complete and manage programs in the most efficient manner.
   5. Strong organizational skills to prioritize multiple tasks and manage deadlines
4. Required Licensure, Certification: None
5. Work Experience: One year professional work experience
6. Machines, Tools, Equipment: Personal computer and office automation equipment

Salary Range: Minimum 17.11/hour - Maximum 27.37/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility. In cases where the range is displayed as a $0 amount, salary discussions will occur during candidate screening calls, before any subsequent compensation discussion is held between the candidate and any hiring authority.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.