Administrative Cooordinator

UCLA Health; Los Angeles (CA); Hybrid; USD 70,000 - 112,000; Full time

Job summary

UCLA Health’s Department of Medicine, Division of Nephrology, is hiring an Executive Assistant to support senior leadership with complex analyses, reports, and project coordination. You will act as a strategic partner, ensuring compliance with university policies and facilitating communication across stakeholders.

This role demands strong organizational, project management, and analytical skills, with a focus on confidentiality and high-level discretion.

Qualifications

• Bachelor’s degree and/or equivalent combination of education and experience.
• 5 years minimum of Business operations and/or administration experience.
• High level discretion and confidentiality.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Analytical skills to interpret policy and data; strong report writing.

Responsibilities

• Provide high-level administrative and analytical support to departmental leadership.
• Coordinate executive operations and special projects.
• Prepare reports and recommendations; synthesize data for governance.
• Facilitate effective communication across internal and external stakeholders.

Skills

Discretion & confidentiality

Analytical skills

Written communication

Interpersonal skills

Problem-solving

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Press space or enter keys to toggle section visibility

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday-Friday, 8:00am - 5:00pm

Posted Date

09/11/2026

Salary Range: $33.81 - 53.93 Hourly

Employment Type

Duration

Indefinite

Job #

32945

Primary Duties and Responsibilities

Press space or enter keys to toggle section visibility

The Department of Medicine, Division of Nephrology is looking to hire an Executive Assistant to provide high-level administrative and analytical support to departmental leadership. This role serves as a strategic partner to senior management by coordinating executive operations, conducting complex analyses and special projects, preparing reports and recommendations, synthesizing data, and supporting department-wide initiatives. The incumbent applies strong organizational, project management, and problem-solving skills while ensuring compliance with university policies and facilitating effective communication across internal and external stakeholders.

Hourly range: $33.81-$53.93

Job Qualifications

Press space or enter keys to toggle section visibility

Required:

• Bachelor’s degree and/or equivalent combination of education and experience.
• 5 years minimum of Business operations and/or administration experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives.
• Strong written skills to prepare accurate, concise, and clear reports and documents.
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.