Administrative Assistant 3 - Urology

UCLA Health; Los Angeles (CA); Hybrid; USD 43,000 - 63,000; Full time

Job summary

UCLA Health is seeking an Administrative Associate to provide operational support to Resource Managers across OB/GYN, Surgery, and Urology. The role includes coordinating office and space renovations, IT requests, equipment distribution, building access, space inventory, and template creation to streamline departmental operations.

Responsibilities also cover database tracking, on-site deliveries, mail distribution, and maintaining essential communication with university leadership.

Qualifications

• Bachelor's degree and/or equivalent combination of education and experience.
• 3 years minimum of business operations and/or administration experience.
• Ability to use high-level discretion and maintain confidentiality.
• Proficient knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint) and related tools.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills to coordinate with university leadership, Deans, and staff.

Responsibilities

• Support coordinating office and space renovations and IT requests.
• Assist with equipment distribution, building access and keys, and space inventory.
• Handle department gift coordination and other assigned projects.
• Maintain and update basic templates and tools for departmental operations.
• Support database tracking, on-site deliveries, mail sorting and distribution.

Skills

Business operations

Administration

Analytical skills

Communication

Interpersonal skills

Education

Bachelor's degree or equivalent

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Job description

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Onsite or Remote

Flexible Hybrid

Work Schedule

Monday-Friday 8am-5pm; hours may vary.

Posted Date

05/26/2026

Salary Range: $31.88 - 45.66 Hourly

Employment Type

Duration

Indefinite

Job #

30772

Primary Duties and Responsibilities

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This position provides administrative and operational support to the Resource Managers for the Departments of OB/GYN, Surgery, and Urology. Responsibilities include supporting coordinating office and space renovations, IT requests, equipment distribution, building access and keys, space inventory, department gift coordination, and other assigned projects. In this role, you will also support database tracking, on-site deliveries, mail sorting and distribution, and creation and updating of basic templates and tools to support departmental operations. Other duties as assigned.

Hourly Salary Range: $ 31.88 - $ 45.66

Job Qualifications

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Required:

• Bachelor's degree and/or equivalent combination of education and experience.
• 3 years minimum of Business operations and/or administration experience
• Ability to use high-level discretion and maintain a high level of confidentiality
• Proficient knowledge of common computer application programs (MSOffice Suite- Outlook, Word, Excel, and PowerPoint)
• Solid and proven analytical / problem solving skills
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.