Administrative Officer

UCLA Health; Los Angeles (CA); On-site; USD 88,000 - 134,000; Full time

Job summary

UCLA Health’s Department of Medicine seeks an experienced Administrative Officer to lead and oversee the department's administrative and operational functions. This role manages finance, human resources, information technology, facilities, and student services while supporting both short- and long-term strategic planning and coordinating multidisciplinary operations to maintain day-to-day efficiency.

The Administrative Officer will provide administrative leadership to staff, manage calendars and

Qualifications

• Bachelor’s Degree and/or equivalent combination of education and experience.
• Minimum of 3 years as a project lead in a business/admin unit within a basic science/clinical department or service line.
• Understanding of strategic leadership, planning and change management approaches in a complex environment, preferably a research-intensive medical school/health system.
• Ability to persuade and influence people at various levels.
• Ability to identify and analyze pertinent information/data to make and communicate recommendations and decisions.
• Effective interpersonal and communication skills.
• Ability to maintain a culture of integrity and accountability.
• Understanding of financial planning concepts as it pertains to academic health care, research and higher education.

Responsibilities

• Lead and oversee the department's administrative and operational functions.
• Manage finance, human resources, information technology, facilities, and student services.
• Support both short-term and long-term strategic planning initiatives.
• Coordinate multidisciplinary operations and provide administrative leadership to staff.
• Manage calendars, arrange travel, and process financial reimbursements for laboratory leadership.

Skills

Project leadership

Strategic planning

Communication skills

Financial planning concepts

Diplomacy

Analytical skills

Integrity and accountability

Education

Bachelor’s Degree or equivalent

Job description

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Onsite or Remote

Fully On-Site

Work Schedule

Monday-Friday, 8:00am-5:00pm

Posted Date

07/20/2026

Salary Range: $87800.4 - 133632 Annually

Employment Type

Duration

Indefinite

Job #

31890

Primary Duties and Responsibilities

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The Department of Medicine is seeking an experienced Administrative Officer to lead and oversee the department's administrative and operational functions. This key role is responsible for managing finance, human resources, information technology, facilities, and student services while ensuring the efficient day-to-day operation of the department. The Administrative Officer will also support both short-term and long-term strategic planning initiatives that advance the department's mission and goals. Additional responsibilities include coordinating multidisciplinary operations, providing administrative leadership to staff, managing calendars, arranging travel, and processing financial reimbursements for laboratory leadership.

Annual range: $87,800.40-$133,632.00

Job Qualifications

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Required:

• Bachelor’s Degree and/or equivalent combination of education and experience
• Minimum of 3 years as a project lead in a business/admin unit within a basic science/clinical department or service line
• Understanding of the concepts of strategic leadership, planning and change management approaches in a complex environment, preferably a research-intensive medical school/health system
• Ability to demonstrate an entry level of diplomacy in persuading and influencing people at various levels to achieve results
• Ability to identify and analyze pertinent information/data to make and communicate recommendations and decisions
• Effective interpersonal and communication skills
• Ability as a partner to maintain a culture of integrity and accountability
• Understanding of financial planning concepts as it pertains to academic health care, research and higher education
• Ability to serve as a receptive listener and seeks to understand the differing sides of each situation

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.