Administrative Officer 2 - Urology

UCLA Health; Los Angeles (CA); On-site; USD 47,000 - 74,000; Full time

Job summary

UCLA Health in Los Angeles is seeking an experienced administrative support professional to assist faculty and manage busy offices. You will screen calls, draft responses, and manage calendars with priority scheduling.

The role requires on-site work, with duties including meeting scheduling, office supply orders, and mail distribution. The position offers a flexible hybrid/onsite schedule with a Monday–Friday, 8:00am–5:00pm framework; salary ranges hourly from $33.81 to $53.93, reflecting

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5 years minimum of business operations and/or administration experience.
• High level of discretion and confidentiality.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support for faculty and office management.
• Receive and screen calls, respond independently when possible.
• Manage faculty calendars with scheduling priorities and coordination.
• Schedule meetings and handle special projects and office tasks.
• On-site presence is required at all times.

Skills

Discretion / confidentiality

Communication

Analytical skills

Written communication

Scheduling / calendar management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday - Friday, 8:00am - 5:00pm; hours may vary.

Posted Date

09/11/2026

Salary Range: $33.81 - 53.93 Hourly

Employment Type

Duration

Indefinite

Job #

32876

Primary Duties and Responsibilities

This position will serve as administrative support for faculty and office management. Receives and screens all telephone calls, responding independently when possible, referring calls to other resources when appropriate. Reviews and screens incoming correspondence, preparing responses independently when possible. Manages faculty calendars with full authority to determine scheduling priorities. Schedule meetings, as needed. Responsible for special projects and other activities, as requested, such as ordering office supplies, conference room calendaring, sorting and distributing mail, greeting and directing office guests. Positions requires staff to be 100% on site.

Hourly Salary Range: $ 33.81 - $ 53.93

Job Qualifications

Required:

• Bachelor's degree and/or equivalent combination of education and experience.
• 5 years minimum of Business operations and/or administration experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel , and PowerPoint).
• Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives.
• Strong written skills to prepare accurate, concise, and clear reports and document.
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.