Executive Assistant

UCLA Health; Los Angeles (CA); Hybrid; USD 82,000 - 125,000; Full time

Job summary

UCLA Health's Department of Neurobiology is seeking an Executive Assistant to support the Department Chair and serve as a key administrative partner to departmental leadership. This role manages the Chair's office, coordinates meetings and events, and prepares reports and communications.

The incumbent advises on policy, conducts research to inform decisions, and acts as a liaison with UCLA Dean's and Chancellor's Offices, faculty, donors and external partners to advance the department's mission.

Qualifications

• Bachelor's degree or equivalent education/experience required.
• Ability to independently research and analyze information and procedures.
• Excellent written and oral communication, tact, and diplomacy.
• Experience with policy and analytic reporting is a plus.
• Strong knowledge of UCLA personnel policies and confidential data handling.
• Proficiency in Word, Excel and PowerPoint; comfort with medical terminology.

Responsibilities

• Support the Department Chair and manage the Chair's office.
• Coordinate meetings and events; prepare reports and communications.
• Advise on policy implementation and departmental initiatives.
• Serve as liaison with UCLA Dean's/Chancellor's Offices and external partners.

Skills

Research & analysis

Confidentiality

Written communication

Oral communication

Time management

Prioritization

Education

Bachelor's Degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Onsite or Remote

Fixed Hybrid

Work Schedule

Monday-Friday, 8:00am-5:00pm

Posted Date

09/11/2026

Salary Range: $81870.48 - 124570.08 Annually

Employment Type

Duration

Indefinite

Job #

32908

Primary Duties and Responsibilities

The Department of Neurobiology is seeking to hire an Executive Assistant to support the Department Chair and serve as a key administrative partner to departmental leadership. This role provides high-level executive and operational support by managing the Chair's office, coordinating meetings and events, preparing reports and communications, and supporting faculty committees. The incumbent advises the Chair and Chief Administrative Officer (CAO) on policy implementation and departmental initiatives, conducts research and analysis to inform administrative decisions, and serves as a primary liaison with the UCLA Dean's and Chancellor's Offices, faculty, government agencies, and external partners. This position plays a critical role in ensuring the efficient operation of the Chair's office and advancing the department's academic and administrative mission.

Annual range: $81,870.48-$124,570.08

Job Qualifications

Required:

• Bachelor's Degree and/or equivalent combination of education and experience.
• Skill to independently research and analyze information, problems, operational practices and procedures to define issues, formulate actions and carry out decisions in a logical and appropriate manner; identify patterns, tendencies and relationships, formulate logical and objective conclusions, and recognize alternatives and their implications.
• Demonstrated ability to handle confidential issues with tact and diplomacy. Excellent oral and written communication skills to establish and maintain cooperative working relationships with faculty, staff, students, deans, chancellors, donors, industry representatives and politicians.
• Demonstrated skill in writing effective, clear, logical, and concise correspondence, memoranda, analytic reports, and policy materials, using correct English grammar.Demonstrated ability to work independently and complete projects within specified deadlines.
• Demonstrated knowledge of UCLA academic personnel policies and procedures.
• Demonstrated knowledge in preparing concise and logical analytic reports.
• Demonstrated knowledge of Microsoft Word, Excel, and Powerpoint programs.
• Demonstrated knowledge of medical and scientific terminology.
• Demonstrated ability to prioritize projects to meet scheduled deadlines.
• Ability to work under heavy workload, with changing priorities and constant interruptions.
• Ability to analyze information and data from manuscripts, abstracts, and articles for program application.
• Ability to manage complex short-term and long-term projects. Ability to maintain the highest confidentiality of critical discussions as they relate to faculty, staff and trainee data.

Preferred:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.