Strategic Executive Assistant to CFO & AVP, Hybrid

William & Mary and the Virginia Institute of Marine Science

Irvine (CA)

Hybrid

USD 55,000 - 75,000

Full time

7 days ago

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Job summary

William & Mary Foundation seeks an Executive Assistant to the CFO/AVP for Advancement Services & Innovation. This hybrid role based in Williamsburg, VA, supports a senior leader with enterprise-wide responsibilities spanning governance, financial operations, real estate, and strategic initiatives.

The successful candidate will manage complex calendars and travel, prepare briefs and reports, oversee budgeting-related tasks, and coordinate across Foundation and university teams with discretion and

Qualifications

Bachelor’s degree or equivalent required.
10+ years of senior-level executive administrative experience.
Proven ability to manage complex calendars, travel, meetings and executive communications.
Experience with financial or budgetary administrative support (invoices, reimbursements, reconciliation).
Advanced proficiency in Microsoft Office and related systems.
Ability to handle confidential information with discretion.

Responsibilities

Support CFO/AVP office operations, priorities, and communications.
Coordinate calendars, travel, meetings and board materials.
Prepare agendas, briefs, presentations, and reports.
Oversee budget-related administrative tasks and procurement for AS&I.
Coordinate travel and meetings with Foundation partners and university leadership.
Maintain secure records and support cross-functional workflows.