Administrative Clerk, Senior

Purdue University; Fort Wayne (IN); On-site; USD 20,718 - 29,508; Full time

Benefits offered by this job

Free tuition through Purdue University

Fee remission for Purdue degree foryou

Insurance starts on first day of work

Generous Paid Time Off – additional PT

Job summary

Purdue University in Fort Wayne is seeking a full-time, on-site Administrative Clerk, Senior to join the Division of Continuing Studies-Training Outreach. This front-line role facilitates communication flows and supports non-credit offerings, ensuring smooth operation of the division.

Primary duties include assisting online instructors, coordinating class scheduling and space reservations, processing payments, and supporting hiring workflows across TO, Online, SBDC, and Graduate Studies.

Qualifications

• HS Diploma/GED required.
• 3 years of office experience required.
• Skills in Banner or appropriate SIS required.
• Skills in word processing, spreadsheet and database maintenance and survey software.
• Ability to function in a fast-paced, cooperative team environment with strong communication and organizational skills.

Responsibilities

• Supports the online department and assists with online instructors and NC-SARA compliance.
• Supports DCS: front-line for TO, Online, SBDC, and Graduate Studies; manages calls, emails and in-person inquiries.
• LTL and Online TA hiring requests and processing and Faculty contract assembly and signing lead.
• Backup to Graduate, Online, and Training Outreach Dept. emails and calls; support other roles during heavy load times.
• Events and space coordination in DCS; room reservations for events and TO courses; room setup as needed.
• Graduate administrative tasks (fee satisfactions) and payment processing for TO classes; bi-weekly balancing with business office.
• Class scheduling – Online courses; procure materials for TO courses and assist with operations and implementation of courses.
• Other duties as assigned.

Skills

Office administration

Communication skills

Teamwork

Problem solving

Education

HS Diploma/GED

Tools

Banner

SIS

Job description

We are currently seeking a full-time, on-siteAdministrative Clerk,Senior in the Division of Continuing Studies-Training Outreach. This position serves as the front-line person for the Division of Continuing Studies and assists with communication flowing in and out of the division and facilitating non-credit offerings. The pay for this position is $18.23/hr.

Primary Responsibilities:

• Supports the online department with providing support to online instructors and assist with the online regulatory body NC-SARA.
• Support and routing for DCS: calls, emails, and visitors front-line for TO, Online, SBDC, and Graduate Studies. Communications with instructors and students for TO.
• LTL and Online TA Hiring requests and processing and Faculty contract assembly and signing lead.
• Backup to Graduate, Online, and Training Outreach Dept. emails and calls. Support other roles in heavy load times.
• Events and space coordination in DCS. Classroom and conference room reservations for all DCS events and TO courses. Room setup as needed.
• Graduate administrative tasks (fee satisfactions). Payment processing for TO classes and bi-weekly balancing with business office.
• Class scheduling – Online courses. Procure materials for TO courses and assist with operations and implementation of courses.
• Other duties as assigned.

Required Qualifications:

• HS Diploma/GED.
• 3 years of office experience required.
• Skills in Banner or appropriate SIS required.
• Skills in word processing, spreadsheet and database maintenance and survey software.
• Ability to function in a fast-paced, creative and cooperative team environment essential; effective interpersonal, oral/written communication and organizational skills.
• Good problem-solving skills.
• Ability to learn new software quickly and support stakeholders with use.

Preferred Qualifications:

• Experience in a university environment.
• Free tuition through Purdue University Global.
• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
• Insurance starts on first day of employment.
• Generous Paid Time Off – additional PTO in December.
• Purdue will not sponsor employment authorization for this position.
• Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
• A background check and misconduct will be required for employment in this position.