Administrative Clerk, Senior

PFW-ETCS; Fort Wayne (IN); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Free tuition through Purdue University

Fee remission for Purdue degree foryou

Insurance starts on first day

Generous PTO

Additional benefits information link

Job summary

Purdue University Fort Wayne is seeking a full-time, on-site Administrative Clerk, Senior in the Division of Continuing Studies-Training Outreach. This role serves as the front-line liaison for the division, facilitating communication and supporting non-credit offerings across TO, Online, SBDC, and Graduate Studies.

The position requires a HS Diploma/GED, 3 years of office experience, and proficiency with Banner/SIS, word processing, spreadsheets, databases, and survey software.

Qualifications

• HS Diploma or GED required.
• Minimum 3 years of office experience required.
• Skills in Banner or SIS required and proficient with word processing, spreadsheets, databases, and survey software.

Responsibilities

• Provide front-line support for the Division of Continuing Studies and assist with communication for non-credit offerings.
• Coordinate calls, emails, and in-person visits for TO, Online, SBDC, and Graduate Studies.
• Assist with TA hiring requests, contract assembly, and related processing.
• Support other roles during busy periods and cover graduate, online, and training outreach duties as needed.
• Coordinate events and space reservations for DCS and TO courses; set up rooms.

Skills

Word processing

Spreadsheets

Database maintenance

Survey software

Interpersonal skills

Organizational skills

Communication skills

Learn new software

Education

HS Diploma/GED

Tools

Banner/SIS

Job description

Join Purdue University Fort Wayne

We are currently seeking a full-time, on-site Administrative Clerk, Senior in the Division of Continuing Studies-Training Outreach. This position serves as the front-line person for the Division of Continuing Studies and assists with communication flowing in and out of the division and facilitating non-credit offerings. The pay for this position is $18.23/hr.

Primary Responsibilities

• Supports the online department with providing support to online instructors and assist with the online regulatory body NC-SARA.
• Support and routing for DCS: calls, emails, and visitors front-line for TO, Online, SBDC, and Graduate Studies. Communications with instructors and students for TO.
• LTL and Online TA Hiring requests and processing and Faculty contract assembly and signing lead.
• Backup to Graduate, Online, and Training Outreach Dept. emails and calls. Support other roles in heavy load times.
• Events and space coordination in DCS. Classroom and conference room reservations for all DCS events and TO courses. Room setup as needed.
• Graduate administrative tasks (fee satisfactions). Payment processing for TO classes and bi-weekly balancing with business office.
• Class scheduling - Online courses. Procure materials for TO courses and assist with operations and implementation of courses.
• Other duties as assigned.

Required Qualifications

• HS Diploma/GED.
• 3 years of office experience required.
• Skills in Banner or appropriate SIS required.
• Skills in word processing, spreadsheet and database maintenance and survey software.
• Ability to function in a fast-paced, creative and cooperative team environment essential; effective interpersonal, oral/written communication and organizational skills.
• Good problem-solving skills.
• Ability to learn new software quickly and support stakeholders with use.

Preferred Qualifications

• Experience in a university environment.

Benefits

• Free tuition through Purdue University Global.
• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
• Insurance starts on first day of employment.
• Generous Paid Time Off - additional PTO in December.
• Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information

• Purdue will not sponsor employment authorization for this position.
• Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
• A background check and misconduct will be required for employment in this position.

Purdue Fort Wayne is an EEO/AA employer

FLSA Status

Non-Exempt