Administrative Clerk - Front Desk & Records

Mcalister-Institute; Escondido (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

McAlister Institute in San Diego is seeking an organized Administrative Assistant to join our team. You will support the Program Manager and staff, answer phones, manage documentation, and help maintain client files in a welcoming, safe facility.

This onsite role requires strong written and verbal communication, attention to detail, and reliable transportation. Bilingual candidates are highly preferred and qualification includes at least 2 years of clerical experience.

Qualifications

• Minimum 2 years of administrative/clerical experience.
• Strong computer and paperwork skills; ability to manage documentation and records effectively.
• Excellent verbal and written communication skills.
• Strong time management, organizational, and teamwork abilities.
• Bilingual proficiency is highly preferred.
• Compliance with all agency and contract requirements related to trainings, public health, certifications, and reporting.
• Ability to pass all pre-employment screening, including references, education verification, a criminal background check with at least one year clear of probation or parole, a drug test, and a negative TB test.
• Must have reliable transportation.
• Onsite position.

Responsibilities

• Uphold and promote the mission, philosophy, values, and direction of McAlister Institute.
• Provide administrative support to the Program Manager and program staff.
• Answer phones and provide front desk/reception coverage.
• Schedule client orientations and follow up on attendance.
• Prepare and manage documentation including letters, reports, and certificates.
• Maintain client flow logs, peer review logs, and UA (drug testing) logs.
• Assemble orientation packets and update program resources materials.
• Order supplies and maintain supply inventory and storage.
• Maintain and archive client files; ensure proper file breakdown and organization.
• Ensure a clean, welcoming, and safe facility environment.
• Perform other duties as needed.

Skills

Administrative support

Strong communication

Bilingual preferred

Job description

McAlister Institute in San Diego is seeking an organized Administrative Assistant to join our team. You will support the Program Manager and staff, answer phones, manage documentation, and help maintain client files in a welcoming, safe facility.

This onsite role requires strong written and verbal communication, attention to detail, and reliable transportation. Bilingual candidates are highly preferred and qualification includes at least 2 years of clerical experience.