Administrative Clerk - Finance & HR Records

Timbercity; Worcester (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

Timbercity in Worcester, MA seeks an organized administrative professional to support reception, invoicing, inventory auditing, and clerical duties within store operations.

You will organize month-end postings, maintain records of business transactions, assist with onboarding documents, and support skills development and employment equity reporting. The role includes personnel files, recruitment admin, and supplier-related processing and inquiries.

Responsibilities

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration: Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's / CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices: Matching GRN's to invoices captured
• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details
• To uphold and promote the company values and culture

Job description

Timbercity in Worcester, MA seeks an organized administrative professional to support reception, invoicing, inventory auditing, and clerical duties within store operations.

You will organize month-end postings, maintain records of business transactions, assist with onboarding documents, and support skills development and employment equity reporting. The role includes personnel files, recruitment admin, and supplier-related processing and inquiries.