Detail-Driven Finance & Admin Coordinator

Timberline Construction Corporation; Canton, Northern (MA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Timberline Construction Corporation is seeking a Finance & Administrative Compliance Coordinator to keep our records in order, manage licenses, insurance docs, and prequalification requirements. You will support the Finance team with data entry, basic accounting tasks, and journal entries while maintaining meticulous records across multiple states.

The ideal candidate is organized, curious, dependable, and willing to learn new areas of the business. Equal opportunity employer.

Qualifications

• 2+ years of administrative, office management, bookkeeping, finance, or related experience.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Discretion handling confidential information.

Responsibilities

• Track state registrations, business licenses, renewals, and compliance requirements across multiple states.
• Help manage sales tax registrations and renewals.
• Maintain insurance policies, certificates, renewals, and related documentation.
• Coordinate requests for Certificates of Insurance with brokers.
• Assist with annual insurance renewals and client prequalification portals.
• Maintain company records, files, databases, and tracking systems.
• Prepare spreadsheets, reports, correspondence, and other business documents.
• Support Finance with data entry, bookkeeping, basic accounting tasks, and journal entries.
• Research regulatory requirements and communicate changes internally.
• Assist with audits, compliance requests, and special projects.

Skills

Administrative experience

Office management

Bookkeeping

Finance

Microsoft Office

Excel

Word

Outlook

Communication skills

Detail-oriented

Tools

Microsoft Office

Job description

Timberline Construction Corporation is seeking a Finance & Administrative Compliance Coordinator to keep our records in order, manage licenses, insurance docs, and prequalification requirements. You will support the Finance team with data entry, basic accounting tasks, and journal entries while maintaining meticulous records across multiple states.

The ideal candidate is organized, curious, dependable, and willing to learn new areas of the business. Equal opportunity employer.