Finance & Compliance Coordinator — Detail-Driven Pro

Timberline Construction Corporation; Springdale (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

Timberline Construction Corporation is seeking a Finance & Administrative Compliance Coordinator to keep the business running smoothly behind the scenes. You’ll support the Finance team and own administrative and compliance processes, from tracking licenses and state registrations to managing insurance documentation.

If you are organized, curious, dependable, and willing to learn, you’ll thrive as you handle records, prequalification requirements, audits, and basic accounting tasks while

Qualifications

• 2+ years of administrative, office management, bookkeeping, finance, or related experience.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Keep track of state registrations, business licenses, renewals, and compliance requirements across multiple states.
• Maintain compliance calendars so deadlines don’t slip by.
• Help manage sales tax registrations and renewals.
• Keep insurance policies, certificates, renewals, and related documentation organized.
• Coordinate requests for Certificates of Insurance with insurance brokers.
• Help gather information for annual insurance renewals.
• Monitor client prequalification portals and keep information current.
• Maintain company records, files, databases, and tracking systems.
• Prepare spreadsheets, reports, and other business documents.
• Support the Finance team with data entry, bookkeeping, and basic accounting tasks.
• Research regulatory requirements and communicate changes internally.
• Assist with audits, compliance requests, and special projects.
• Jump in wherever the Finance and Administrative team needs an extra set of hands.

Skills

Organizational skills

Attention to detail

Microsoft Excel

Microsoft Word

Communication skills

Time management

Discretion with confidential data

Tools

Microsoft Office

Job description

Timberline Construction Corporation is seeking a Finance & Administrative Compliance Coordinator to keep the business running smoothly behind the scenes. You’ll support the Finance team and own administrative and compliance processes, from tracking licenses and state registrations to managing insurance documentation.

If you are organized, curious, dependable, and willing to learn, you’ll thrive as you handle records, prequalification requirements, audits, and basic accounting tasks while