Administrative Clerk

Wood, Smith, Henning & Berman LLP; Petaluma (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary package

Medical, dental, vision, disability, &

Life insurance

Flexible spending account

PTO & paid holidays

Flexible work from home policy

Referral program

Job summary

Wood, Smith, Henning & Berman LLP in Petaluma, CA seeks an Administrative Clerk for its onsite office. This full-time role supports document management, trial prep, and general administrative tasks, Monday through Friday from 8:00 a.m. to 5:00 p.m.

The ideal candidate has at least five years of administrative experience, including one year in a legal setting, and proficiency with MS Office. Excellent communication, organization, and reliability are essential.

Qualifications

• Minimum 5 years of experience as administrative assistant or receptionist.
• Minimum of 1 year experience in the legal field.
• Proficient in MS Office (Word, Excel & Outlook).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday–Friday with exceptional attendance.

Responsibilities

• Assist with document management, filing, and e-filing.
• Assist with trial preparation and prepare binders.
• Greet clients and visitors professionally.
• Manage mail processing and office supplies.
• Set up conference rooms for depositions and meetings.
• Assist with copying, scanning, and saving documents.
• Coordinate with vendors and maintenance when needed.
• Assist with invoice processing and expense tracking.

Skills

Attention to detail

Time management

Communication

Team player

Tools

MS Word

MS Excel

Outlook

Job description

National law firm seeks an Administrative Clerk for its Petaluma office. This position is a full-time, onsite position Monday-Friday.

Position Responsibilities:

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish Kitchen with supplies and keeping orderly.
• Assist with the processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take down of Conference Rooms for depositions and meetings.
• Interact with maintenance crews and vendors when Office Administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining of invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving Court documents.
• Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Position Requirements:

• Minimum 5 years of experience as an administrative assistant or receptionist
• Minimum of 1 year experience in the legal field.
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• A flexible work from home policy
• Referral program

Recruiters - Please do not contact us as we are not using external recruiters to fill this position at this time.