Legal Assistant

Wood, Smith, Henning & Berman LLP; Petaluma (CA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision

Disability insurance

Life insurance

Flexible work from home

PTO and holidays

Referral program

Job summary

Wood, Smith, Henning & Berman LLP in Concord or Petaluma is seeking a skilled legal secretary with 2–5 years of experience in civil litigation. The role features a hybrid work model requiring 2–3 days in the office weekly for candidates in Contra Costa or Sonoma counties.

Responsibilities include e-filing, calendar management, drafting and filing documents, and trial preparation, with collaboration across multiple attorneys and external firms.

Qualifications

• Excellent written and verbal communication skills.
• Ability to be a team player and collaborate with attorneys.
• Outstanding organizational abilities and multi-tasking.
• Proficiency with e-filing systems and eDockets required.
• Strong computer skills in Microsoft Office Suite (Outlook, Word, Excel) and iManage.

Responsibilities

• Maintain attorneys' calendars and schedule meetings, depositions, and travel.
• Coordinate with outside firms for depositions and meetings.
• Proof and finalize correspondence, pleadings, and motions.
• Prepare and file pleading and discovery documents with attorneys.
• Open/close legal files and manage routine shell macros.
• Handle correspondence between clients, firms, and insurers.
• Track deadlines via docketing and calendar systems.
• Assist multiple attorneys and support trial preparation.

Skills

e-filing experience

Civil litigation

Calendar management

Communication skills

Organizational skills

Multitasking

Team player

Time management

Tools

Microsoft Office

Outlook

Word

Excel

iManage

eDockets

Job description

National law firm has an immediate opening for a skilled and experienced legal secretary in civil litigation in its Concord or Petaluma office. Qualified candidates must have at least 2-5 years of experience in a legal secretary position in a law firm setting. Insurance defense is highly preferred. This position is currently a hybrid model requiring the individual to come into the office 2-3 days per week. Therefore, you must live in the greater Contra Costa or Sonoma County areas – no exceptions.

Skills and Responsibilities, include but are not limited to the following:

• e-filing experience in California, both State and Federal court
• Familiar with civil, arbitration procedures/filings
• Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
• Be able to open and close legal files
• Handle general correspondence between outside law firms, clients, and insurance carriers
• Record and track deadlines through docketing and calendar system
• Assist multiple attorneys
• Trial preparation

Requirements

• Excellent written and verbal communication skills
• Ability to be a team player
• Excellent organizational skills including ability to prioritize and coordinate multiple projects
• Ability to multi-task independently
• Professional and pleasant demeanor
• Time management skills to handle multiple tasks efficiently and accurately
• Knowledge of e-filing systems and eDockets a must
• High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
• Requires the ability to work 40 Hours a week M-F 8:30 a.m. - 5:00 p.m.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• A flexible work from home policy
• Referral program

Recruiters - Please do not contact us as we are not using external recruiters to fill this position at this time.