Administrative Clerk

Wood, Smith, Henning & Berman LLP; Tampa (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

Wood, Smith, Henning & Berman LLP in Tampa seeks an Administrative Clerk for a full-time, onsite role supporting busy legal teams Monday through Friday. Responsibilities include document management, file organization, e-filing, trial prep support, greeting clients, mail handling, and conference room coordination. Requires at least 5 years of administrative experience and 1 year in the legal field, with strong MS Office skills and excellent communication.

Qualifications

• Excellent communication skills required.
• Strong organizational abilities and attention to detail are essential.
• Self-starter with the ability to manage multiple tasks.
• Must be a reliable team player with a positive attitude.

Responsibilities

• Assist with document management, file organization, and e-filing.
• Support trial preparation and copying/printing needs.
• Greet clients and maintain professional office environment.
• Manage incoming/outgoing mail and scanning/copying documents.
• Coordinate conference room setup for depositions and meetings.
• Assist with processing invoices and maintaining invoice records.

Skills

Excellent communication

Organized

Self-starter

Team player

Multi-tasking

Tools

MS Office (Word, Excel, Outlook)

Job description

National law firm seeks an Administrative Clerk for its Tampa office. This position is a full-time, onsite position Monday-Friday.

Position Responsibilities:

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish Kitchen with supplies and keeping orderly.
• Assist with the processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take down of Conference Rooms for depositions and meetings.
• Interact with maintenance crews and vendors when Office Administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining of invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving Court documents.
• Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Position Requirements:

• Minimum 5 years of experience as an administrative assistant or receptionist
• Minimum of 1 year experience in the legal field.
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.