Administrative Clerk

Activ8me; Miami (FL); On-site; USD 30,000 - 40,000; Full time

Job summary

A communication solutions company in Miami seeks an administrative clerk to ensure smooth office operations. Responsibilities include answering calls, maintaining records, and handling correspondence. The ideal candidate should have strong organizational and communication skills and be proficient in Microsoft Office. A high school diploma is required. This position offers a stable work environment with opportunities for professional growth.

Qualifications

• Proficient in using Microsoft Office and various accounting software.
• Strong communication and organizational skills are essential.
• High school diploma or equivalent is required.

Responsibilities

• Answer and direct telephone calls.
• Manage work schedules, calendars, and appointments.
• Compile and maintain records of office activities.

Skills

Proficient in computers

Strong communication skills

Superb organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Accounting software

Database software

Document management software

Job description

Melbourne-based Activ8me started life over 15 years ago serving rural, regional and remote Australian communities with satellite broadband. We have since grown to become Australia's largest satellite internet provider, and an acknowledged expert in remote and rural communications technology.

Today, Activ8me offers the latest innovation in nbnTMsatellite, fixed wireless, fibre, public Wi‑Fi, ADSL and voice (VoIP) technology, to a customer base of over 40,000.

Activ8me provides commercially viable communication solutions to Government agencies and commercial entities, such as developing, installing and maintaining innovative community phones and public Wi‑Fi across hundreds of remote Indigenous communities under the Australian Government's Remote Australia Strategies Programme. Activ8me Public Wi‑Fi is now being applied to other commercial applications, such as connecting remote workforces, tourist destinations and agricultural businesses.

Job Description

Job Summary

Our company is looking for a focused, industrious, and likable candidate to fill a vacant administrative clerk position. As an administrative clerk, you will perform a variety of clerical duties to help keep the office running smoothly. Our ideal candidate is an efficient, dynamic, and cooperative individual who can perform well while juggling multiple tasks with little to no direct supervision.

Responsibilities:

• Answer and direct telephone calls
• Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take orders.
• Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers
• Maintain updated systems for filing, inventory, mailing, and databases
• Handle incoming and outgoing office correspondence
• Compile and maintain records of office activities and business transactions
• Type, format, proofread and edit documents from notes or dictation
• Prepare meeting agendas; attend meetings to take notes and write minutes
• Manage work schedules, calendars, and appointments
• Obtain information to respond to requests by reviewing files, documents, and records
• Take inventory and order materials, supplies, and services as needed
• Troubleshoot problems that arise with office equipment
• Perform basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money
• Prepare and mail bills, invoices, checks, and contracts.
• Make travel arrangements for personnel
• Supervise and direct the work of lower-level clerks

Qualifications

Requirements And Qualifications

• Proficient in the use of computers, including accounting software, database software, document management software, and Microsoft Office
• Prior secretarial experience preferred, but not required
• Strong communication skills; ability to interact productively with supervisors, peers, and subordinates
• Superb organizational skills
• High school diploma or equivalent required

Additional Information

All your information will be kept confidential according to EEO guidelines.