Administrative Clerk

Activ8me; Town of Texas (WI); On-site; USD 30,000 - 45,000; Full time

Job summary

Activ8me, located in Wisconsin, is seeking a dedicated administrative clerk to ensure smooth office operations. The ideal candidate will perform various clerical duties, interact with customers and staff, and maintain office systems and correspondence.

The successful applicant will have strong computer skills, superb organizational abilities, and a high school diploma or equivalent. The position offers opportunities for growth in a collaborative environment.

Qualifications

• Proficient in the use of computers and software.
• Strong communication skills and ability to interact with various personnel.
• Superb organizational skills for managing tasks effectively.

Responsibilities

• Answer and direct telephone calls.
• Operate office machinery and maintain filing systems.
• Handle incoming and outgoing office correspondence.
• Perform basic bookkeeping and manage work schedules.

Skills

Proficient in Microsoft Office

Strong communication skills

Superb organizational skills

Education

High school diploma or equivalent

Tools

Accounting software

Database software

Document management software

Job description

Job Description

Job Summary

Our company is looking for a focused, industrious, and likable candidate to fill a vacant administrative clerk position. As an administrative clerk, you will perform a variety of clerical duties to help keep the office running smoothly. Our ideal candidate is an efficient, dynamic, and cooperative individual who can perform well while juggling multiple tasks with little to no direct supervision.

Responsibilities:

• Answer and direct telephone calls
• Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take orders.
• Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers
• Maintain updated systems for filing, inventory, mailing, and databases
• Handle incoming and outgoing office correspondence
• Compile and maintain records of office activities and business transactions
• Type, format, proofread and edit documents from notes or dictation
• Prepare meeting agendas; attend meetings to take notes and write minutes
• Manage work schedules, calendars, and appointments
• Obtain information to respond to requests by reviewing files, documents, and records
• Take inventory and order materials, supplies, and services as needed
• Troubleshoot problems that arise with office equipment
• Perform basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money
• Prepare and mail bills, invoices, checks, and contracts.
• Make travel arrangements for personnel
• Supervise and direct the work of lower-level clerks

Qualifications

Requirements And Qualifications

• Proficient in the use of computers, including accounting software, database software, document management software, and Microsoft Office
• Prior secretarial experience preferred, but not required
• Strong communication skills; ability to interact productively with supervisors, peers, and subordinates
• Superb organizational skills
• High school diploma or equivalent required

Additional Information

All your information will be kept confidential according to EEO guidelines.