Administrative Clerk

Activ8me; Chicago (IL); On-site; USD 35,000 - 50,000; Full time

Job summary

Activ8me is seeking an administrative clerk to manage various clerical duties and ensure the smooth operation of the office. The ideal candidate will be efficient, dynamic, and cooperative, capable of handling multiple tasks with little supervision.

Responsibilities include answering calls, managing correspondence, and maintaining office records. Applicants should have proficiency in Microsoft Office and strong organizational skills, along with a high school diploma or equivalent.

Qualifications

• Proficiency in computer use, specifically accounting and document management software.
• Strong communication abilities and organizational skills.
• Prior secretarial experience preferred.

Responsibilities

• Answer and direct telephone calls.
• Communicate with customers and address complaints.
• Operate office machinery and maintain filing systems.
• Compile records of office activities and transactions.
• Manage work schedules and appointments.

Skills

Proficiency with accounting software

Strong communication skills

Superb organizational skills

Proficiency in Microsoft Office

Education

High school diploma or equivalent

Tools

Document management software

Database software

Job description

Job Description

Job Summary

Our company is looking for a focused, industrious, and likable candidate to fill a vacant administrative clerk position. As an administrative clerk, you will perform a variety of clerical duties to help keep the office running smoothly. Our ideal candidate is an efficient, dynamic, and cooperative individual who can perform well while juggling multiple tasks with little to no direct supervision.

Responsibilities:

• Answer and direct telephone calls
• Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take orders.
• Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers
• Maintain updated systems for filing, inventory, mailing, and databases
• Handle incoming and outgoing office correspondence
• Compile and maintain records of office activities and business transactions
• Type, format, proofread and edit documents from notes or dictation
• Prepare meeting agendas; attend meetings to take notes and write minutes
• Manage work schedules, calendars, and appointments
• Obtain information to respond to requests by reviewing files, documents, and records
• Take inventory and order materials, supplies, and services as needed
• Troubleshoot problems that arise with office equipment
• Perform basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money
• Prepare and mail bills, invoices, checks, and contracts.
• Make travel arrangements for personnel
• Supervise and direct the work of lower-level clerks

Qualifications

Requirements And Qualifications

• Proficient in the use of computers, including accounting software, database software, document management software, and Microsoft Office
• Prior secretarial experience preferred, but not required
• Strong communication skills; ability to interact productively with supervisors, peers, and subordinates
• Superb organizational skills
• High school diploma or equivalent required

Additional Information

All your information will be kept confidential according to EEO guidelines.