Administrative Clerk

Harboroaks; Kennett Square (Chester County); On-site; USD 30,000 - 36,000; Full time

Job summary

Harboroaks in Kennett Square is seeking a reliable administrative clerk to perform general clerical duties, greet visitors, answer calls, and manage mail and documents.

The role requires a high school diploma and the ability to handle front desk tasks, maintain records, and coordinate with vendors to keep the office stocked.

Qualifications

• High School diploma or equivalent required.
• Ability to perform general clerical duties and support office operations.
• Commitment to equal employment opportunities and a respectful workplace.

Responsibilities

• Handle front office reception and general administrative duties.
• Greet visitors, vendors and guests, directing them appropriately.
• Notify facility personnel of visitor arrivals and issue badges if required.
• Maintain security procedures and monitor guest logbooks.
• Track inventory and work with supply vendors to keep the office stocked.
• Answer and transfer calls, take messages, and provide general information.
• Sort and deliver mail, and copy/file documents as needed.

Skills

Front desk reception

Administrative duties

Visitor greeting

Phone handling

Mail handling

Education

High School diploma or equivalent

Job description

Overview

PURPOSE STATEMENT:

Perform general clerical duties in accordance with the office procedures of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Responsible for handling front office reception and general administrative duties.
• Serves visitors, vendors and other outside guests by greeting, welcoming and directing them appropriately.
• Notify facility personnel of visitor’s arrival.
• Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required.
• Keep track of inventory and work with supply vendors to ensure a well‑stocked office.
• Answer and transfer telephone calls or take messages.
• Handle facility inquiries and provide general information.
• Sort and deliver incoming mail and send outgoing mail.
• Copy, file and update paper and electronic documents.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.