Administrative Clerk

Harboroaks; Fort Wayne (IN); On-site; USD 30,000 - 38,000; Full time

Job summary

Harboroaks in Fort Wayne, IN is seeking a full-time office clerk to handle general administrative duties on a Monday–Friday schedule from 7:00 am to 3:30 pm. The role involves welcoming visitors, directing guests, answering phones, sorting mail, and maintaining paper and electronic documents.

You will assist with inventory, coordinate with vendors, and support security protocols as required. Applicants should have a high school diploma or equivalent and be committed to accurate record-keeping

Qualifications

• High School diploma or equivalent required.

Responsibilities

• Handle front office reception and general administrative duties.
• Greet visitors, vendors and guests and direct them appropriately.
• Notify facility personnel of visitor arrivals.
• Maintain security by following procedures and monitor guest logbook/badges as needed.
• Keep inventory and work with vendors to ensure a well-stocked office.
• Answer and transfer phone calls or take messages.
• Handle inquiries and provide general information.
• Sort and deliver mail and send outgoing mail.
• Copy, file and update paper and electronic documents.

Skills

Reception

Clerical tasks

Phone answering

Visitor management

Record keeping

Education

High School diploma or equivalent

Job description

Overview

This position is Monday through Friday 7a-3:30p.

PURPOSE STATEMENT:

Perform general clerical duties in accordance with the office procedures of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Responsible for handlingfront office receptionand general administrative duties.
• Serves visitors, vendors and other outside guests by greeting, welcoming and directing them appropriately.
• Notify facility personnel of visitor’s arrival.
• Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required.
• Keep track of inventory and work with supply vendors to ensure a well-stocked office.
• Answer and transfer telephone calls or take messages.
• Handle facility inquiries and provide general information.
• Sort and deliver incoming mail and send outgoing mail.
• Copy, file and update paper and electronic documents.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed toprovidingequalemploymentopportunitiestoall applicantsforemploymentregardlessofanindividual’scharacteristicsprotected byapplicable state,federalandlocallaws.