Administrative & Case Management Coordinator

Houston Methodist; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Houston Methodist is seeking an Administrative Assistant to coordinate daily department operations, screen calls, greet visitors, and route inquiries. The role includes calendar management, meeting coordination, and travel arrangements, with payroll assistance and document preparation.

Ideal candidates will have a HS diploma, an Associate's degree or equivalent experience, and strong MS Office skills. Excellent communication and teamwork are required in a fast-paced, patient-focused environment.

Qualifications

• Requires HS diploma; associate degree or equivalent work experience preferred.
• Ability to screen calls, greet visitors, and route inquiries with courtesy.
• Strong organizational skills and the ability to manage calendars and multiple tasks.
• Proficient in English; capable of professional written and verbal communication.

Responsibilities

• Receives and screens visitors and calls in a professional manner and handles inquiries.
• Maintains calendars, schedules meetings and travel arrangements, and keeps leaders informed of changes.
• Prepares and distributes meeting minutes and correspondence; maintains department records.
• Operates office equipment and uses Microsoft Office suite to create documents and reports.

Skills

Customer service

Communication

Organization

Teamwork

Multitasking

English proficiency

Problem solving

Attention to detail

Education

High School diploma

Associate's degree

Tools

Microsoft Office

WebEx

Printers/Copiers

Job description

Houston Methodist is seeking an Administrative Assistant to coordinate daily department operations, screen calls, greet visitors, and route inquiries. The role includes calendar management, meeting coordination, and travel arrangements, with payroll assistance and document preparation.

Ideal candidates will have a HS diploma, an Associate's degree or equivalent experience, and strong MS Office skills. Excellent communication and teamwork are required in a fast-paced, patient-focused environment.