Administrative Business Partner, Office Administrator

HireArt; Foster City (CA); Hybrid; USD 118,000 - 161,000; Full time

Benefits offered by this job

Pre-tax commuter benefits

Healthcare benefits

Flexible Spending Account

Disability and life insurance

401k package

Job summary

HireArt is helping an on-demand, autonomous ride-hailing company to find a talented Administrative Business Partner, Office Administrator who will provide high-level administrative and operational support to its Autonomy team. You will manage calendars, travel, expenses, projects, and events to help leaders and teams operate efficiently in a fast-paced environment.

The ideal candidate is highly organized, proactive, and discreet, with exceptional attention to detail and strong written and verbal

Qualifications

• A bachelor's degree is required.
• 4+ years of administrative or executive assistant experience.
• Strong organizational and prioritization skills to support a growing team.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to meet tight deadlines.
• Proficiency with Google Workspace, Microsoft Office, Keynote, and Apple products.

Responsibilities

• Manage complex calendars and coordinate meetings, including scheduling and note-taking.
• Provide day-to-day administrative support including domestic and international travel, expenses, calendar management, and meeting coordination.
• Coordinate projects and events from planning through execution and evaluation.

Skills

Calendar management

Administrative support

Communication skills

Time management

Discretion

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Keynote

Job description

Expected compensation: 67.15 USD Per Hour

HireArt is helping an on-demand, autonomous ride-hailing company find a talented and driven Administrative Business Partner, Office Administrator to provide high-level administrative and operational support to its Autonomy team.

In this role, you’ll support directors and senior directors by managing complex calendars, meetings, travel, expenses, projects, and events, helping leaders and their teams operate efficiently in a fast-paced environment.

The ideal candidate is a highly organized and proactive administrative professional who thrives in a dynamic environment and can confidently manage multiple critical priorities under tight deadlines. You bring exceptional attention to detail, sound judgment, and discretion when handling confidential information and interacting with senior leaders.

As An Administrative Business Partner, Office Administrator, You'll

• Manage complex calendars and coordinate meetings, including scheduling, logistics, preparation, and note-taking.
• Provide day-to-day administrative support, including domestic and international travel arrangements, expense reporting, calendar management, and meeting coordination.
• Coordinate projects and events from initial planning through execution, tracking, and evaluation.

Requirements

• A bachelor's degree
• 4+ years of administrative or executive assistant experience
• Strong organizational and prioritization skills, with the ability to support a growing team and manage multiple competing requests
• Excellent written and verbal communication skills
• Strong attention to detail and the ability to consistently meet tight deadlines
• Proficiency with Google Workspace, Microsoft Office, Keynote, and other Apple products

Bonus Qualifications

• Experience working effectively in dynamic, fast-paced environments
• Demonstrated discretion when handling sensitive and confidential information
• Ability to learn quickly, ask thoughtful questions, and take a proactive, solution-oriented approach
• Previous experience interacting with company boards, public officials, or other senior-level stakeholders

Benefits

• Pre-tax commuter benefits
• Employer (HireArt) subsidized healthcare benefits (eligibility begins on the first of the month following 60 days of service)
• Flexible Spending Account for healthcare-related costs
• HireArt covers all costs for short- and long-term disability and life insurance
• 401k package

Commitment: This is a full-time, ongoing contract position staffed via HireArt. It is a hybrid role requiring at least three days per week onsite and is available to candidates who are local to the Foster City, CA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.