Administrative Business Partner III, (Hybrid - Mountain View, CA)

BBG Ventures, LLC; Mountain View (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

The Mom Project is partnering with a top multinational tech company to fill a contract Administrative Business Partner III role in Mountain View, CA. You will anticipate and resolve operational and administrative needs, supporting executives to keep their projects on track.

In this hybrid position, you will coordinate calendars, expenses, and meetings, build efficient operations, and communicate across a diverse set of stakeholders while maintaining confidentiality and professional discretion.

Qualifications

• 5+ years of experience providing high-quality professional administrative support to multiple executives in a fast-paced environment.
• Ability to handle confidential information with discretion and professionalism.
• Strong communication skills and ability to interact with diverse stakeholders.
• BA degree preferred.

Responsibilities

• Provide strategic administrative and operational support to a VP, including calendar and expense management, meeting coordination, and cross-functional communication.
• Manage confidential information with care and discretion.
• Schedule analysis to align calendars with competing priorities and maintain efficient workflow.
• Coordinate with the VP’s Chief of Staff and other teams as a liaison between managers and partners.

Skills

Calendar management

Expense management

Cross-functional communication

Google Suite

Concur

Confidentiality

Team collaboration

Education

Bachelor's degree

Tools

Google Suite

Concur

Job description

The Mom Project is partnering with a top multinational tech company on a contract Administrative Business Partner III role.

As an Administrative Business Partner, you anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the company's latest products and services. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Location: Hybrid out of Mountain View, CA (in office 3x per week).

Core Responsibilities

• Provide strategic administrative and operational support to a VP, including calendar and expense management, meeting coordination, cross-functional communication, and organizational planning. Partner closely with the VP’s Chief of Staff, other ABPs, and other teams, including serving as a liaison between managers and partners.
• Must be able to manage confidential information with care and discretion
• Schedule analysis to ensure efficient workflow. Align calendars with competing business priorities
• Google Suite experience in a professional setting is required.
• Experience managing expenses through Concur
• Must have a proactive and highly communicative approach
• Support greater team with Ad Hoc projects

Additional Responsibilities

• Travel support (researching flights, accommodations, ground transportation and business meals)
• Build efficiency and effective responsiveness into existing operations and help define new operational strategies.
• Effectively communicate and collaborate with a diverse range of people and job functions
• Lead projects/programs to improve efficiency with the Corporate Administrative team.

Required Experience

• 5+ years of experience providing high-quality professional administrative support to multiple executives within a fast-paced enterprise environment, preferably in the tech industry
• Ability to adhere to an expectation of complete confidentiality regarding all business matters.
• Ability to quickly learn new tools and technologies; handle multiple concurrent stakeholders and priorities.
• A desire to jump in and be a team player,
• BA degree preferred