Executive Admin Partner III — Hybrid (Cambridge/NYC)

The Mom Project; New York (NY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

The Mom Project is seeking an Administrative Business Partner III to support three executives in a hybrid environment. The role focuses on calendar and expense management, meeting coordination, and proactive problem solving to keep projects on track.

Ideal candidates have 5+ years of admin experience, strong communication, and discretion. Proficiency in Google Suite and Concur is required; travel and program support are also included.

Qualifications

• 5+ years of high-quality administrative support in a fast-paced enterprise.
• Ability to handle confidential information with care and discretion.
• Proactive, highly communicative, and able to learn new tools quickly.
• BA degree preferred.

Responsibilities

• Provide support for 3 executives including calendar and expense management.
• Coordinate meetings, take minutes, and manage travel arrangements.
• Schedule analysis to optimize workflow and align calendars with priorities.
• Communicate effectively with a diverse range of people and functions.
• Lead ad hoc projects to improve operational efficiency.

Skills

Calendar management

Communication

Discretion

Project coordination

Team player

Adaptability

Education

BA degree preferred

Tools

Google Suite

Concur

Job description

The Mom Project is seeking an Administrative Business Partner III to support three executives in a hybrid environment. The role focuses on calendar and expense management, meeting coordination, and proactive problem solving to keep projects on track.

Ideal candidates have 5+ years of admin experience, strong communication, and discretion. Proficiency in Google Suite and Concur is required; travel and program support are also included.