Administrative Business Partner II, (Hybrid - Mountain View, CA)

BBG Ventures, LLC; Mountain View (CA); Hybrid; USD 85,000 - 115,000; Full time

Job summary

The Mom Project is partnering with a top multinational tech company for a contract Administrative Business Partner II role in Mountain View, CA. You will support two directors with calendar and expense management, meeting coordination, and cross-functional communication while maintaining confidentiality.

This hybrid position requires strong organizational, analytical, and communication skills, with experience in Google Suite and Concur.

Qualifications

• 4+ years of high-quality administrative support to executives in a fast-paced enterprise.
• Ability to handle confidential business matters with discretion.
• Proactive, communicative, and able to learn new tools quickly.

Responsibilities

• Provide strategic admin and operational support to 2 directors, incl. calendar and expense management.
• Coordinate meetings and cross-functional communications; liaison between managers and partners.
• Travel support, ad hoc projects, and building efficient operations.

Skills

Calendar management

Expense management

Cross-functional communication

Confidentiality

Project coordination

Proactive communication

Stakeholder management

Education

Bachelor's degree

Tools

Google Suite

Concur

Job description

The Mom Project is partnering with a top multinational tech company on a contract Administrative Business Partner II role.

As an Administrative Business Partner, you anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the company's latest products and services. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Location: Hybrid out of Mountain View, CA (in office 3x per week).

Core Responsibilities

• Provide strategic administrative and operational support to 2 directors, including calendar and expense management, meeting coordination, cross-functional communication, and organizational planning. Partner closely with the VP’s Chief of Staff, other ABPs, and other teams, including serving as a liaison between managers and partners.
• Must be able to manage confidential information with care and discretion
• Schedule analysis to ensure efficient workflow. Align calendars with competing business priorities
• Google Suite experience in a professional setting is required.
• Experience managing expenses through Concur
• Must have a proactive and highly communicative approach
• Support greater team with Ad Hoc projects

Additional Responsibilities

• Travel support (researching flights, accommodations, ground transportation and business meals)
• Build efficiency and effective responsiveness into existing operations and help define new operational strategies.
• Effectively communicate and collaborate with a diverse range of people and job functions
• Lead projects/programs to improve efficiency with the Corporate Administrative team.

Required Experience

• 4+ years of experience providing high-quality professional administrative support to multiple executives within a fast-paced enterprise environment, preferably in the tech industry
• Ability to adhere to an expectation of complete confidentiality regarding all business matters.
• Ability to quickly learn new tools and technologies; handle multiple concurrent stakeholders and priorities.
• A desire to jump in and be a team player,
• BA degree preferred