Administrative Business Asst - OBGYN

Texas Tech University - Health Sciences Center; Lubbock (TX); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

Health plans + Supplemental Coverage

Paid Time Off

Retirement plans

Wellness programs

Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center (TTUHSC) in Texas is seeking a senior-level secretarial assistant to provide centralized administrative support for a department head. The role emphasizes confidentiality, office management, and coordination of meetings, schedules, and purchasing.

The position offers full-time hours, an hourly pay basis, and opportunities to support senior leadership within an academic setting.

Qualifications

• High school diploma or equivalent with four years progressively responsible clerical experience, with one year supervisory experience.
• Additional education and/or related experience to equal four years may substitute on a year-for-year basis.

Responsibilities

• Schedule department meetings.
• Assist in creating the faculty meeting agenda.
• Order/Set up lunches for the department meetings.
• Assist with faculty call and monthly clinic schedules.
• Create letter for department communications.
• Maintain the monthly directorship logs.
• Allocate the pcard transactions.
• Schedule the OB conference meetings.
• Process department purchasing and receiving forms.
• Other duties as assigned.
• Attend and maintain meeting minutes for monthly faculty meetings and other meetings as needed.

Skills

Administrative experience

Supervisory experience

Attention to detail

Education

Bachelor's degree in Business Administration, or related field

Tools

Microsoft Office Suite

Virtual collaboration tools

Job description

Introduction

TTUHSC provides so much more than just a job! Enjoy excellent benefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. Byproviding comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visapetitions in accordance with the directive issued by GovernorAbbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsoreligible individuals for change-of-status or change-of-employerpetitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.

Position Description

Serves as the principal secretarial support to a department head.This classification is restricted for use in the office of achairperson of a large academic department, a director of a largeapproved center or institute, a director of a budgeted largeadministrative department, or a higher-level administrativeofficer. Responsible for independently performing highlyresponsible and confidential clerical duties. May be required tosupervise a clerical staff and/or assume considerableresponsibility for office management. A thorough knowledge of thepolicies and procedures of the employing unit as well as afamiliarity with overall University policy is necessary to conductthe assigned work. Performance evaluation is based on thecoordination and accomplishment of office activities withinestablished policies.

Major/Essential Functions

• Schedule department meetings.
• Assist in creating the faculty meeting agenda.
• Order/Set up lunches for the department meetings.
• Assist with faculty call and monthly clinic schedules.
• Create letter for department communications.
• Maintain the monthly directorship logs.
• Allocate the pcard transactions.
• Schedule the OB conference meetings.
• Process department purchasing and receiving forms.
• other duties as assigned

Occasional Duties

• Assist the department chairman as needed.
• Attend and maintain meeting minutes for monthly facultymeetings and other meetings as needed.

Required Qualifications

High school diploma or equivalent. Four years progressivelyresponsible clerical experience, with one year supervisoryexperience. Additional education and/or related experience to equalfour years may substitute on a year for year basis.

Preferred Qualifications

• Bachelor's degree in Business Administration, or related field;equivalent experience may be considered.
• Expereince with Microsoft Office Suite and virtualcollaboration tools.
• Experience supporting senior leadership in an academicsetting.

Required Attachments

Cover Letter, Resume / CV

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being.Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms andgolf courses, access to state-of-the-art software and facilities,and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

15.00

Pay Grade Maximum

25.00

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

None

Shift

Day

Schedule Details

M-F, 8-5pm

Does this position work in a research laboratory?

No

Air Force Specialty Code

3A1X1, 8A200

Army Military Occupational Specialty Code

36B, 42A, 56M

Marine Military Occupational Specialty Code

0111

Navy Enlisted Classification Code

AZ, RP, YN

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.